Brief overview: A modern roro booking process today is much more than „enquiry in, ship sails“. Digital workflows, clean master data and early compliance checks determine whether a vehicle or rolling project cargo runs smoothly through the port - or whether it fails at the cut-off, due to documents or technical specifications. This guide shows you step by step how to optimally prepare your RoRo shipment. We deliberately do not quote specific prices - a personalised quote is always required for reliable figures.
RoRo (roll-on/roll-off) is one of the most efficient transport methods for ready-to-move vehicles and machines. At the same time, the processes in the background have been heavily digitalised: Shipping companies, terminals and authorities work with booking portals, electronic reporting systems and standardised data records.
Since 2024, many ports have been obliged to record data electronically via Maritime Single Window Systems. The aim: less paper, fewer media disruptions and significantly higher process reliability. For shippers, this means one thing above all - data quality is crucial.
A cleanly structured roro booking process therefore does not begin in the harbour, but already during the internal preparation of your shipment.
The first step is to choose the right route. Decisive factors are not only departure days, but also gate-in times and cut-offs. These are often several days before the actual departure.
Always plan backwards from the planned departure and take into account lead times, document processing times and possible delays.
To the current RoRo timetables
Incorrect or incomplete master data is one of the most common causes of delays in the RoRo booking process.
Tip: Always measure the vehicle at the highest and widest point and document the measurements with photos.
Not every vehicle is automatically RoRo-compatible. The following are particularly relevant:
Structured preparation helps to avoid rejections at the terminal.
Digital processes only work with clean documents. Depending on the destination, these may be required:
It is important that names, addresses and vehicle data are identical in all documents.
What you need to consider for a RoRo shipment
Once the preparations have been completed, the booking is submitted digitally. After confirmation, you will receive a booking reference and the allocation to the planned departure.
A professional roro booking process ensures that all data is stored correctly before gate-in.
At the gate-in, the vehicle is inspected and documented. In many cases, a photographic record of the condition is taken.
Digital systems provide numerous status messages - but these milestones are particularly relevant:
| Status | Meaning |
|---|---|
| Gate-in | Vehicle accepted at the terminal |
| Loaded on Vessel | Vehicle is on board |
| Sailed | Ship has sailed |
| Arrived | Ship arrives at port of destination |
Ideally, prepare the import process before the ship arrives. This avoids idle times and delays.
Exact dimensions, weight, roadworthiness and all safety-relevant information.
After the cut-off, terminals generally do not accept any further vehicles - even if the ship has not yet cast off.
Many processes are digitalised, but certain original documents may still be required depending on the country.
By preparing the import release before arrival.
A structured roro booking process ensures planning reliability, minimises risks and reduces delays. Those who think digitally, prepare properly and plan realistically will get their RoRo shipments to their destination efficiently.
Note: Specific prices are deliberately not quoted as they depend heavily on the route, vehicle type, season and availability. A personalised offer is required for a reliable calculation.
Disclaimer: All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.
Brief overview: Exporting a car to China is not „paperwork on the side“, but a strictly regulated process of customs, market access, conformity and clean document management. If you check the customs regulations china auto early on, consistently ensure data quality (VIN, dimensions, values, HS code) and prepare the right evidence, you will reduce downtimes, additional claims and queries from the authorities. This guide shows you practical [...]
Brief overview: Today, a modern roro booking process is much more than „enquiry in, ship sails“. Digital workflows, clean master data and early compliance checks determine whether a vehicle or a rolling project cargo runs smoothly through the port - or whether it fails at the cut-off, due to documents or technical specifications. This guide shows you step [...]
