Shipping to the west coast of South America will continue to gain in importance in 2025 - both for companies with regular exports and for individual projects such as construction machinery, lorries or special vehicles. In this guide, we summarise practical knowledge on routes, cost factors, documents and customs processes for the west coast of South America (especially Chile, Peru and Ecuador). You will also receive a checklist for preparation, a tabular route overview and answers to frequently asked questions.
In short, knowing the right ports, the right transport method (e.g. RoRo) and the customs steps saves time, money and nerves - and minimises risks along the entire supply chain.
Chile, Peru and Ecuador are key gateways for raw materials, renewable energies, transport & logistics, mining, agricultural and food tech. The demand for reliable shipping south america west coast is correspondingly high. RoRo (roll-on/roll-off) in particular impresses with rolling cargo - from SUVs to 50-tonne construction machines - thanks to short port handling times, low damage risks and predictable departures. Additional options are available for container and flatrack loads if dimensions, weight or stowage concepts require it.
The choice of port of departure (POL) and port of destination (POD) determines transit times, cost factors and planning. The following overview serves as a practical introduction and shows common combinations from Europe to the west coast of South America.
| Relationships (POL → POD) | Suitable load | Usual frequency* | Notes |
|---|---|---|---|
| Bremerhaven/Antwerp/Zeebrugge → San Antonio/Valparaíso (CL) | Cars, lorries, construction machinery, project cargo | weekly to fortnightly | RoRo & container frequently available; customs in Chile well digitalised. |
| Northern Europe → Callao (PE) | Cars, lorries, systems, flat racks | fortnightly to 3-weekly | Callao is Peru's main RoRo and container port; note peak times. |
| Northern Europe → Guayaquil (EC) | Agricultural machinery, pickups, special vehicles | 2-4-week | ECUAPASS (SENAE) is mandatory for customs clearance. |
*Frequencies are approximate; actual departures vary according to season, shipping company and port rotation. Always check current departures in the timetable tool.
Tip: You can view actual departures and arrivals on the ODS Orient page: Timetables (Europe-South America West Coast).
Advantages:
Please note: Specific prices vary greatly depending on the route, equipment, season, market situation, harbour fees and customs requirements. A personalised quote is required for individual costs. The most important cost drivers at a glance:
Shipping to the west coast of South America is only possible with clean documents and local compliance. Differences between Chile, Peru and Ecuador often concern registrations, digital platforms and import processes.
Important: Work with a local customs broker to ensure that current legislation, tax rates and special authorisations (e.g. SPS certificates) are properly mapped.
More basics and practical tips: RoRo shipping - what to consider?
1) What is the fastest method of transport to the west coast?
RoRo is often the most efficient option for rolling goods, as handling in the port is minimised. Containers/flat racks are ideal when goods cannot be rolled or require special stowage concepts.
2) Which harbours are the best ports of call?
Chile: San Antonio/Valparaíso - Peru: Callao - Ecuador: Guayaquil. The choice depends on your distribution logic, customs requirements and shipping network.
3) How long does customs processing take?
This varies depending on the country, season and completeness of the documents. Digital systems such as SUNAT (Peru) or ECUAPASS (Ecuador) speed up processes - correct documents are the key.
4) Can private individuals ship vehicles to Chile/Peru/Ecuador?
Yes - provided vehicle documents, proof of purchase/ownership and import regulations are fulfilled. Depending on the country, additional proof (e.g. emission/safety standards) may apply.
5) Can ODS Orient also organise containers/flat racks instead of RoRo?
Yes, depending on the dimensions, weight and route availability, we plan the right solution - including pre-/post-carriage and customs coordination.
6) Are there fixed prices for shipping south america west coast?
No. Specific prices depend on numerous factors (route, equipment, season, fees). Ask for a personalised quote - this is the only way to obtain realistic total costs.
South america's west coast can be shipped efficiently and safely in 2025 if routes, customs requirements and documents are properly orchestrated. RoRo is often the first choice for rolling goods; containers and flat racks complement the portfolio for special stowage requirements. Those who plan early, take country-specific compliance into account and work with reliable partners benefit from stable transit times and calculable overall costs.
Are you planning a shipment to the Middle East - for example to the UAE, Saudi Arabia, Qatar, Bahrain, Kuwait or Oman? Then you need a clear overview of routes, transit times, cost factors and customs requirements. This guide summarises the most important points for RoRo and container shipments to the region, highlights common pitfalls and provides practical checklists. The following applies to specific budgets: Prices depend on the project - please request a customised quote.
The Middle East is a multi-hub region: the most important seaports include Jebel Ali (Dubai), Abu Dhabi (Khalifa Port), Dammam (KSA), Jeddah (KSA), Hamad Port (Qatar), Sohar/Duqm (Oman) and Port Khalifa Bin Salman (Bahrain). RoRo (roll-on/roll-off) is suitable for vehicles and rollable machines; palletised and sensitive goods travel in containers (FCL/LCL).
Tip: Compare routes, frequencies and transit times with live data at an early stage - this way: Timetables in real time.
A shipment to the Middle East is determined by several variables - fixed all-inclusive prices rarely make sense. The following are important:
Note: For reliable figures, you need real shipment data (dimensions, weights, destination port, time window). Ask for a customised offer.
Table description (alt text): Comparison of the strengths of RoRo and containers for different freight types bound for the Middle East.
More basics & documents: Customs documents for RoRo transport and checklist for RoRo shipping.
The actual transit time depends on rotation, weather, harbour location and stopovers. Use live timetables for detailed planning: ODS Orient timetables.
Table description (alt text): Overview of common departure and destination ports for shipments to the Middle East (RoRo & Container).
Many Gulf States apply the GCC Common Customs Law and a standardised rate of duty on many imported goods. In the UAE, the standard import duty is 5 % (on a CIF basis) - subject to exceptions and special cases. The UAE government website provides an official overview. Additional regulations apply to Saudi Arabia, including a five-year rule for the import of used cars; the authority responsible is ZATCA. Check the current national regulations before every shipment.
HS code & tariffing: The correct commodity code controls customs rates, prohibitions and authorisations. An official HS code search tool is available for Dubai, for example. Clarify the HS code before booking to avoid reclassifications and delays.
Documents (typical): Commercial invoice, packing list, consignment note (B/L), certificate of origin, licences (e.g. for vehicles, machines, batteries) if applicable. Find out more in our guide: Customs documents for RoRo transport.
Important: National specifications (e.g. emission standards, right-hand drive, technical conformity) change. Store the original source (authority) as a reference in your project documents.
Table description (alt text): Checklist of customs, authorisation and transport documents for shipments to the Middle East.
Illustration: "Europe → Suez → Arabian Gulf" - Map with hubs (Jebel Ali, Dammam, Hamad, Sohar) and arrows for direct and transhipment routes.
Alt-Text: "Schematic map of common sea routes for shipping to the Middle East with important Gulf ports."
How do I find the best route for shipping to the Middle East?
Compare direct services vs. transshipment, check frequencies, terminal capacity and weather windows. Use live timetables and plan buffers.
What tariffs apply in the Gulf region?
Often a 5 % duty rate (CIF basis) applies according to GCC regulations; details vary per country. Official overview for the UAE: Government-Portal a.o.
Are there any special features when importing vehicles?
Yes, in Saudi Arabia used cars are generally only permitted up to 5 years (other categories/limits regulated separately). Source: ZATCA.
RoRo or container - which is better?
Vehicles/rolling machines → RoRo. Palletised/sensitive goods → Container.
Which documents are mandatory?
Commercial invoice, packing list, B/L, often COO and authorisations if necessary.
How do I ensure correct pricing?
Check the HS code in advance (e.g. via the HS search of Dubai Customs) and coordinate with the customs broker.
What does a shipment to the Middle East cost?
This depends on the relation, method (RoRo/container), dimensions/weights, season and harbour costs. Concrete prices are only available in the individual offer.
Shipping to the Middle East succeeds when routing, documents and compliance work together: Live schedules secure slots, correct HS codes prevent additional claims, and country-specific rules (e.g. KSA vehicle age) are clarified at an early stage. Whether RoRo or container - choose the solution that suits your freight and schedule. For valid budgets and available capacities, you need a customised offer. Start with route planning via the timetables in real time and delve deeper into the document page with customs documents for RoRo transport.
Status: 2025. The shipping industry is on the brink of change: from 2026, several CO₂-related changes affecting data, processes and contracts will take effect at the IMO (International Maritime Organisation) - with a direct impact on offers, transit times and surcharges. In this guide, we explain what the imo co2 regulations 2026 mean in concrete terms, how CII/EEXI and the IMO DCS are evolving, what will happen with the IMO's new Net Zero framework (technical & pricing mechanism) by the time it comes into force in 2027, and how exporters can streamline their processes in 2026. There's also a checklist, tables, FAQs - plus internal resources from ODS Orient.
For you as an exporter, this means that 2026 is all about data quality, verification and contract clarity. Prices remain project-dependent - concrete figures only per individual offer.
The Energy Efficiency Existing Ship Index (EEXI) and the Carbon Intensity Indicator (CII) assessment have been in place since 2023; ships are ranked annually in classes (A-E). This will remain valid in 2026 - the screw is getting tighter: stricter CII reduction paths have been defined for 2027-2030 (Z-factors up to 21.5 % in 2030 compared to 2019). Important for shippers: shipping companies optimise routes/speed and can apply CII-related surcharges or operationally adjusted transit times.
The IMO's Data Collection System (DCS) has been collecting fuel data from ships ≥ 5,000 GT since 2019. From 2026, the data resolution will be increased (including transport work/"tonne-mile") - for this, shipowners need a revised SEEMP Part II including a new confirmation (CoC). For you, this means more reliable emissions and efficiency data for contract clauses, metrics in RFQs and CO₂ footprints.
The IMO has cleared the way for a global GHG instrument "basket" in 2025: a technical element (global fuel/GHG intensity standard) plus an economic element (global emissions price). Entry into force from 2027, but preparations, piloting and contract conversions are underway in 2026 - CO₂ cost components may appear in tenders as a separate, dynamic item.
Table description (alt text): Timeline with the most important IMO milestones from 2025 to 2030, including DCS/SEEMP updates in 2026, CII targets by 2030 and the start of the Net Zero framework from 2027.
Table description (alt text): Matrix shows what exporters, freight forwarders and shipping companies should each do in 2026 to implement the imo co2 regulations 2026 pragmatically.
Illustration: A flowchart "Data pure → (SEEMP II/III + DCS) → CII assessment → Offer CO₂ component → Reporting".
Alt-Text: "Data flow from the ship (DCS/SEEMP) via CII to the offer and ESG evaluation."
What exactly are the imo co2 regulations 2026?
2026 DCS requirements increase (more granularity/transport work) and SEEMP Part II with new CoC becomes mandatory. Review phase 2 for CII/SEEMP/EEXI starts at the same time.
Will new IMO CO₂ prices already apply in 2026?
No. The global GHG price and the fuel standard are planned to come into force from 2027; 2026 is the year of preparation and conversion.
What exactly is changing at CII?
The CII targets will be gradually tightened by 2030 (Z-factors). The review will take place in 2026; the 2027-2030 values have been decided.
Which data sources should I include in quotations/contracts?
SEEMP/ DCS as primary source plus CII rating of the vessel used; define reporting frequency.
How will the imo co2 regulations 2026 affect lifetimes?
More speed management for CII optimisation is possible; therefore plan buffers and check timetables regularly.
What does this cost me as a shipper?
This depends on the relation, carrier, fleet technology, data requirements and subsequent CO₂ price formulas. We do not quote specific prices here - we will be happy to provide you with a customised quote.
The imo co2 regulations 2026 are based on three levers: more data (DCS/SEEMP), tighter target paths (CII) and preparation for global CO₂ mechanisms. Providing contracts and RFQs with clear data sources, CO₂ clauses and buffer logic now will reduce friction in 2026 - and will be ready to go in 2027. In practice, this means: check live timetables, clarify data obligations, request quotes with CO₂ module. Start route planning via the timetables in real time and optimise your lead time with the Digital RoRo booking process guide.
Anyone shipping their vehicle by roll-on/roll-off (RoRo) wants to keep track of everything from the first gate scan to unloading. Modern shipping company portals, terminal data and global AIS position updates make this possible - provided you set up your roro tracking system correctly and interpret the status messages correctly. In this guide, we show you how tracking at sea really works, which sources are reliable, which messages you can expect and which best practices will make your waiting time stress-free. You will also find a checklist to tick off, a comparison table of data sources and further links.
With RoRo, the ship transports your vehicle as a rolling unit - not as a single package. There is no GPS box on the car (and such devices are often prohibited for safety reasons). Instead, the roro tracking system is based on three pillars:
Together they provide a reliable picture - if you combine the individual pieces of the puzzle correctly and activate the notifications in the customer portal.
Tip: Check real departures and transshipments in advance with the timetables in real time. This allows you to plan backwards from ETA and cut-off.
Every RoRo vessel regularly transmits AIS position data (incl. MMSI, course, speed) via VHF. Coastal stations, satellites and harbour authorities receive these signals. This allows the actual route to be tracked live - even if the schedule has been adjusted. Official background: IMO requires AIS equipment for SOLAS ships; details can be found at the International Maritime Organisation: imo.org - AIS.
Shipping companies reflect milestones along the transport chain: Booking release, Gate-In, Loaded on Vessel, Sailed, Arrived, Discharged. These timestamps come from the terminal operating system (TOS) and are usually updated on an event basis - not continuously like AIS.
Terminals provide gate scans and congestion/unloading times. At large hubs in particular, this data helps to understand quay manoeuvres and buffer times. Not every terminal is publicly accessible, but much of the data is fed into shipping company portals.
Timetable APIs show planned ETD/ETA and rotations. In combination with AIS, you can recognise whether the ship is on schedule or whether delays are to be expected. Use the timetables for this.
Visible:
Not visible / often misunderstood:
Pro-Note: There can be hours or even days between arrival and discharge - depending on the congestion planning. Arriving on time does not guarantee that the vehicle will be available immediately.
| Source | Update rhythm | Strengths | Boundaries | Practice score* |
|---|---|---|---|---|
| AIS (Coast+Satellite) | Seconds to minutes | Real-time route, course/speed | Dead spots, harbour shading, data protection | ★★★★☆ |
| Shipping company portal | Event-based | Binding milestones, documents | Not continuous, varies depending on the line | ★★★★★ |
| Terminal information | Event-based | Exact gate scans, congestion/unloading times | Not always public, sometimes delayed | ★★★★☆ |
| Timetable feed | Plan-based (daily) | Overview, planning, route comparison | No real time; inaccurate for weather/blank sailings | ★★★☆☆ |
*Subjective categorisation for practical benefits in the combination.
Table description (alt text): Matrix compares AIS, shipping company, terminal and timetable data in terms of up-to-dateness, strengths and limitations in the roro tracking system.
You can find out more about preparation in the article Digital RoRo booking process and in our Checklist for RoRo shipping.
08:05 - "Sailed"
The portal reports departure. AIS shows 13 knots, heading eastwards. ETA according to the timetable in 7 days.
13:20 - Change of course
AIS indicates evasive manoeuvre due to weather. Speed drops to 10 kn; ETA in the portal +8 hours.
Next morning - "Arrived"
Ship is lying in the roadstead. AIS points close together, portal confirms arrival time.
+6 hours - "Discharged"
Unload vehicle, customs clearance possible. Plan collection for the following day.
+1 day - "Gate-Out"
Vehicle handed over - tracking completed, dossier archived.
These key figures help to objectively compare carriers/terminals and proactively manage the roro tracking system.
| Status | Meaning | What is important now |
|---|---|---|
| Gate-In | Vehicle taken over at the terminal | Check last documents; notifications active |
| Loaded on Vessel | Loading completed | Confirm departure ETA; start AIS monitoring |
| Sailed | Ship has sailed | Keep an eye on transshipment times |
| Arrived | Ship arrived | Wait for unloading window; prepare for collection |
| Discharged | Unload vehicle | Start customs clearance/tracking |
| Gate-Out | Vehicle handed over | Close dossier; update KPIs |
Table description (alt text): Assignment of common RoRo status messages to practical Next Steps for shippers.
Illustration: A schematic timeline "Booking → Gate-In → Loaded → Sailed → Arrived → Discharged → Gate-Out" with icon markers.
Alt-Text: "Timeline with milestones of RoRo tracking from gate-in to gate-out."
How often does a roro tracking system update itself?
Shipping company portals work on an event basis (minutes to hours). AIS sometimes provides the ship's position every minute. Data may be incomplete in ports (radio shadowing, prioritisation of safety-relevant systems).
Can I track my car live via GPS?
No. For safety and insurance reasons, live vessel tracking during the voyage is unusual and often prohibited. Use portal events and ship tracking via AIS instead.
Why does the AIS route deviate from the timetable?
Weather, traffic jams, port omissions or speed reductions lead to routing adjustments. Rely on the portal for milestones (loaded/discharged) and on AIS for route conditions.
How do I recognise transhipments in tracking?
The portal shows the rotation and planned connecting vessels. You can recognise the change in the AIS when your originating vessel unloads at the hub and your connecting vessel departs.
What does tracking cost?
Tracking is usually part of the service. Specific prices depend on relation, carrier and additional services - please ask for an individual offer.
Where can I find out more?
Official background to AIS: IMO - AIS. Also: Digital RoRo booking process and the checklist for RoRo shipping.
A reliable roro tracking system combines AIS position data with event-based portal events and up-to-date schedules. Activating notifications, keeping an eye on transhipments and keeping documents complete avoids stress - even in the event of weather or rotation-related changes. The following applies to budget planning: prices depend on the project; request a personalised quote. Start route planning now using the timetables in real time and set up your tracking according to the best practices described.
Disclaimer: All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.
Whether fleet, construction machine or private vehicle - anyone who dispatches vehicles by roll-on/roll-off today benefits from an end-to-end digital roro booking process. Portals, APIs and automated workflows replace email ping-pong, reduce error rates and make deadlines and statuses transparent. This guide provides you with practical step-by-step instructions, a compact document checklist, information on security and customs declarations (e.g. ENS/ICS2), plus internal resources for in-depth study.
Note: For specific prices, please always request a customised quotation - only real measurements/ratios provide reliable figures.
Under the roro booking process we understand all steps from the first route enquiry to the handover at the port of destination - digitally supported in a portal or via interfaces. This includes, for example
Tip: Plan backwards: Check ETD/ETA directly in the Timetables in real time and work from destination to departure.
1) Determine routing & compare departures
2) Request a quote (data basis instead of estimated values)
3) Upload digital documents
4) Technical preparation & vehicle condition
5) Manage booking confirmation, slots & cut-offs
6) Gate check-in & terminal handover
7) Tracking & exception handling
8) Arrival, customs clearance & on-carriage
A) Data quality (the biggest lever)
B) Typical documents in the RoRo process
| Document | Purpose | Notes |
|---|---|---|
| Commercial invoice/purchase agreement | Value, property | Vehicle data as in the B/L |
| Proof of ownership/authorisation | Identification | VIN visible, translation necessary? |
| Bill of Lading (B/L) | Transport document | Shipper/Consignee/Notify correct |
| Packing list (accessories) | Transparency | Tyres, tools, loose goods |
| Proof of insurance | Risk cover | All-Risk + photo evidence recommended |
C) Deadlines & slot management
ENS/ICS2 (Safety & Security Declaration)
Handling/security standards
VGM (verified gross weight)
| Step | Who | System | Result |
|---|---|---|---|
| Route check & slot | Shipper/forwarder | Portal/API | Route, ETA |
| Request for quotation | Shipper | Portal | Offer ID |
| Doc upload & check | Shipper/Broker | Portal | Complete file |
| Booking & Slot | Shipping company | Portal | Booking ref., cut-off |
| ENS message | Carrier/Broker | ICS2 | MRN, risk assessment |
| Gate-in/loading | Terminal | TOS | Loaded/Sailed status |
| Tracking | Shipping company/forwarder | Portal | ETA, deviation |
| Overrun | Receiver | Mail/Portal | Delivery |
A modern roro booking process is fast, transparent and secure - if:
Use digital tools such as timetables, automated reminders and structured uploads. Systematically plan security and customs declarations (ENS/ICS2). Request your customised offer - and get started with the Route planning via the timetables in real time.
More practice? Read: Customs documents for RoRo transport or Checklist for RoRo shipping.
Disclaimer: All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.
You are planning a Shipping New Zealand for vehicles, machines or general cargo? Then you need a clear overview: Which routes make sense, how do you realistically calculate, and what does New Zealand require in terms of customs & biosecurity?
This guide brings together everything relevant - from routing and transit times to documents, import taxes, MPI biosecurity and NZTA authorisation rules. We also provide links to official bodies and practical resources from ODS Orient.
New Zealand is geographically far away, but very well connected via container and RoRo networks.
Transshipments are frequent - early planning with Live data from the timetables is essential.
Note biosecurity: The New Zealand Ministry for Primary Industries (MPI) requires that vehicles and machines Free from soil, plant residues and pests are. Violations can lead to cleaning, delay or rejection.
A customised offer is necessary as prices fluctuate. Typical influencing factors:
Note: Flat rates are dubious - use real consignment data.
| Criterion | RoRo | Container (FCL/LCL) |
|---|---|---|
| Ideal for | Vehicles, machines | Parts, palletised goods |
| Handling | Vehicle rolls on board | Craning, palletising |
| Plannability | Fewer harbours/frequency | Dense global network |
| Protection | Lashing/covers | Protected in a container |
| Cost logic | Vehicle-specific, OOG if necessary | Freight + surcharges + terminal costs |
More basicsChecklist for RoRo shipping
| Start region | Ports of departure | Destination ports NZ | Notes |
|---|---|---|---|
| Northern Europe | Bremerhaven, Zeebrugge | Auckland, Tauranga | Frequent transshipment |
| Mediterranean Sea | Barcelona, Livorno | Napier, Auckland | Seasonal frequency differences |
| East Coast USA | Baltimore, NY | Auckland | widely used for vehicles |
| Asia | Busan, HK, Kaohsiung | Auckland, Tauranga | Highest frequency |
Use Live timetables for daily ETD/ETA.
Source: New Zealand Customs + Tariff Finder
Source: MPI biosecurity rules + BMSB page
Responsible: Waka Kotahi / NZTA
| Range | Mandatory/Recommended | Notes |
|---|---|---|
| Commercial invoice | Compulsory | VIN, brand, values, origin |
| Packing list | Compulsory | Quantity, weight, serial number |
| B/L (sea waybill) | Compulsory | Identical to Invoice/Packing list |
| Customs declaration (NZ) | Compulsory | via Customs/Broker |
| MPI-Biosecurity | Compulsory | Proof of cleaning, BMSB status |
| NZTA data | Mandatory (vehicles) | Entry certification documents |
| Insurance | recommended | All-Risk + protocols |
A successful Shipping New Zealand succeeds with planning, compliance and the right tools:
Whether RoRo or container: the method must suit the freight and your schedule. Start with the Timetable check and claim your customised offer to.
Disclaimer: All information without guarantee. You can obtain legally binding information from the official authorities.
Whether you are a private customer or a company shipping japan planning, would like to know three things above all: What does it cost? Which routes make sense? What customs rules apply? This guide provides you with a compact but complete overview of cost factors, tried and tested sea routes (RoRo & container), Japanese import regulations and practical checklists. We also provide links to official sources and in-depth content from ODS Orient.
Japan is one of the largest economies in the world and is strongly connected via seaports such as Yokohama/Tokyo Bay, Kobe/Osaka Bay and Nagoya. For vehicles and rolling machines RoRo (roll-on/roll-off) the preferred method; for general cargo, spare parts and palletised goods we offer Container (20′/40′/HC) Planning reliability and nationwide connections. The route- and season-dependent timetable is crucial - Timetables in real time help you to plan ETD/ETA realistically.
Concrete figures vary greatly - a personalised quote is required for individual costs. What drives the price in practice:
Tip: Start with Routing & Slots and work backwards to your cut-off. Use the timetables and insert buffers.
| Criterion | RoRo (roll-on/roll-off) | Container (FCL/LCL) |
|---|---|---|
| Ideal for | Vehicles, rolling machines, trailers | Palletised goods, parts, sensitive goods |
| Handling | Vehicle drives/rolls on board | Craning, palletising/packaging if necessary |
| Cost structure | Shipping company/vehicle-specific tariffs, OOG surcharges if applicable | Freight + BAF/CAF + terminal costs, LCL surcharges if applicable |
| Transit planning | Liner services, but fewer ports/frequency than for containers | Very dense departures & global network |
| Risk/weather | Exposed, but manageable with sea defences/lashing | Protected in the container (with correct packaging) |
Table description (alt text): Comparison of the most important differences between RoRo and container shipping to Japan.
More about the preparation: Checklist for RoRo shipping - Article: Customs documents for RoRo transport
The actual transit time depends on ship rotation, harbour location, season, weather and stopovers. Use Live timetablesto check the current ETD/ETA.
| Start region | Typical ports of departure | Destination ports Japan | Notes |
|---|---|---|---|
| Northern Europe | Bremerhaven, Zeebrugge, Southampton | Yokohama, Kobe, Nagoya | RoRo & Container; Feeder possible |
| Mediterranean Sea | Barcelona, Livorno, Piraeus | Yokohama, Kobe | Seasonal frequency fluctuations |
| East Coast USA | Baltimore, New York | Yokohama, Kobe | RoRo for vehicles widespread |
| Gulf/Middle East | Jebel Ali, Dammam | Yokohama, Kobe | Frequent transshipment |
| East Asia | Hong Kong, Busan, Kaohsiung | Yokohama, Kobe, Osaka | Dense container frequency |
Table description (alt text): Overview of common departure and destination ports for the shipping japan (RoRo & Container) with information on frequencies/transshipments.
Japan distinguishes between Customs (Import Duty)the Consumption tax and, if applicable, other charges on registration (e.g. vehicle-related taxes).
Note: This information is for guidance only and does not replace legal advice.
Target: Seamless data saves time and money - and prevents terminal holds.
| Range | Mandatory/Recommended | Details & Tips |
|---|---|---|
| Commercial invoice (Invoice) | Compulsory | VIN, make, model, country of origin, value |
| Packing list | Compulsory | Quantities, weights, dimensions, accessories |
| Transport document | Compulsory | B/L - Data consistent with invoice/packing list |
| Customs data | Compulsory | Electronically via NACCS through brokers |
| Special proofs | Project-specific | Certificates, emissions, translations if applicable |
| Insurance | Recommended | All-risk, proof of damage/loss |
| Photos/condition report | Recommended (RoRo) | Document summons, preservation of evidence |
Table description (alt text): Checklist of the most important documents & data for import to Japan incl. information on data consistency.
Tip: See also → Customs documents for RoRo transport
Compare direct services vs. transshipment, check frequencies & terminal capacity. Use real-time timetables and plan buffer times.
Costs depend on relation, method, dimensions, weight, season & terminal. No flat rates - individual offer required.
Consumption Tax: 10 % to import value.
Customs: For cars (HS 8703) usually 0 %, but check the current tariff table.
Yes, about NACCS. Importer/broker takes over electronic registration and forms.
Yes - e.g. C-8050 (Clearance Certificate) & Shaken test for authorisation (MLIT).
For vehicles and machines: RoRo
For palletised goods, parts, sensitive goods: containers
Decisive: handling, protection, costs, frequency
A successful shipping japan stands and falls with proper planning: Route selection, Realistic time frames, correct documents and the observance of the Japanese customs and tax rules. Knowing the differences between RoRo vs. container avoids unnecessary costs and delays.
For a concrete cost calculation you need a customised offer. Start with the Timetable check or have a look at our Customs documents for RoRo transport to.
Are you planning to export a vehicle to Japan? Then reliable information on customs regulations japan car and the necessary paperwork is worth its weight in gold. This guide explains step by step which taxes are due, which documents Japan Customs requires, how to register electronically (NACCS), what happens during the technical check (shaking) and how you can organise the process stress-free with a checklist. We also provide links to official bodies and helpful resources - and to in-depth content from ODS Orient.
A car export to Japan roughly consists of five phases:
RoRo or container? Vehicles travelling to Japan are mostly RoRo (roll-on/roll-off). You can easily check timetables: RoRo timetables.
In order for your car to be legally imported and later registered in Japan, you need to know the following components:
Japan publishes its tariff rates in the Japan's Tariff Schedule. For passenger cars (HS 8703), the MFN duty rate is traditionally 0 % (duty-free). Always check the current tariff list to confirm the current status. Customs Japan+1
On almost all imports, Japan levies the Consumption tax of 10 % (Calculation basis: customs value + customs duty + certain excise duties, if applicable). This tax is payable in addition to any other vehicle-related charges. Customs Japan
In addition to import clearance, registration-related taxes are incurred, including
The exact survey and rates depend on the registration and vehicle; the specifications of the ministries/prefectures are decisive. See official information pages (e.g. Ministry of the Environment, prefectures). env.go.jp+2pref.gifu.lg.jp+2
Important: Specific prices are beyond the scope of this document, as charges vary depending on the vehicle, region and time. Ask for a personalised quote that takes your vehicle data and destination prefecture into account.
For the import a Import declaration (Customs Form C-5020) with the usual commercial documents (B/L, invoice, packing list, etc.). In Japan, most of the processing takes place electronically via NACCS (Nippon Automated Cargo and Port Consolidated System). Customs Japan+1
Specific for vehicles: You need the Vehicle Customs Clearance Certificate (Customs Form C-8050). Without this certificate, authorisation with the Land Transport Bureau is not possible. Customs Japan
The import is followed by technical inspection (shaking) and registration. Responsible: MLIT (Ministry of Land, Infrastructure, Transport and Tourism).
Note: Whether left or right-hand drive - the decisive factor is conformity with Japanese regulations; details can be found in the individual approval and MLIT guidelines.
In the case of temporary importation (e.g. travelling, relocation), clearance can be carried out via the Carnet de Passages en Douane (CPD) take place. In Japan, the JAF (Japan Automobile Federation) responsible for authenticating the carnet before customs clearance. Temporary use for up to one year is possible. JAF
Japan has a legally regulated end-of-life vehicle recycling system. When purchasing a vehicle, a Recycling fee is levied. If a vehicle is exported - provided that the fee has already been paid - a Reimbursement requested become. meti.go.jp
Table (alt text): Matrix with mandatory documents for Japanese import (Japan Customs) and subsequent registration (MLIT), plus information on procurement.
| Document | For what? | Who issues it? | Timing | Practical hints |
|---|---|---|---|---|
| Commercial Invoice | Customs value/tax base | Seller | Before shipment | Specify exact VIN, make, model, year of manufacture |
| Packing list | Quantity/parts list specification | Seller/forwarder | Before shipment | List accessories & spare parts |
| Bill of Lading (B/L) | Transport document | Shipping company/forwarder | After loading | Data consistent with invoice |
| Import declaration C-5020 | Import clearance | Importer/Customs Broker | On arrival | Submit electronically via NACCS |
| C-8050 Clearance Cert. | Admission requirement | Japan Customs | After import release | Check VIN, ensure conformity |
| Proof of export | Proof of ownership | Admission office | Before export | Enclose translation if necessary |
| Technical documentation | Shake/individual removal | Manufacturer/test centre | After import | Observe MLIT specifications |
| Insurance | Authorisation/Traffic | Insurer | Before authorisation | JCI/liability required |
Deepening: Which export/customs documents do you need before departure? → Customs documents for RoRo transport
Illustration: "Flowchart car export to Japan (enquiry → booking → customs clearance → C-8050 → shaking → registration)"
Alt-Text: "Flowchart of car exports to Japan with customs and document stations."
For passenger cars (HS 8703) the MFN duty rate is 0 % in practice. Check the current Japanese customs tariff list. Customs Japan
The Consumption tax of 10 % on imports (customs value + customs duty + excise duty, if applicable).
Import declaration (C-5020) with commercial documents and additionally C-8050 for subsequent authorisation.
Japan's electronic customs system for import clearance. Import declarations and C-forms are processed via NACCS. naccs.jp
Yes, the Shaken test is a prerequisite for road authorisation. Responsible: MLIT.
About the Carnet de Passages (CPD). Responsible: JAF (Japan Automobile Federation). Period of use: max. 1 year.
Yes, if you have already paid the recycling fee, you can apply for a refund at Export. meti.go.jp
Who customs regulations japan car and prepare your documents properly saves time and money. Check the import tariff (often duty-free), calculate the Consumption tax (10 %) and note Registration-related taxes during the shake/approval phase. Organise C-forms (C-5020, C-8050) in good time - ideally via NACCS - and plan the Shaken/MLIT requirements realistically. For specific prices, you need a customised quote. Start with the Timetable check or find out more in our article: Customs documents for RoRo transport.
RoRo will be more digital than ever in 2025. From route selection and document verification to live tracking, many steps are now carried out online. This saves time, prevents errors - and makes the RoRo booking process (roll-on/roll-off) transparent. In this guide, you will learn step by step how to optimally prepare your RoRo shipment, which data is really important, which tools make your work easier and where typical pitfalls lurk.
The roro booking process covers all steps from enquiry to handover at the port - only digitally supported: You compare departures, submit documents online, receive status updates automatically and see delays early on. Instead of email ping-pong, you centralise everything in the portal or via app, including message history, document versions and checklists. In short: less friction, more reliability.
Tip: Check real departures in advance via the timetables in real time - this allows you to plan backwards from cut-off and ETA and reduce buffer times.
Use timetables to choose the best route based on port of departure, port of destination, transit time and departure frequency. Early planning secures you places on routes in high demand - especially during seasonal peaks.
Specify dimensions, weight, vehicle type and destination relation. Avoid estimates: Incorrect information will lead to rebookings or additional charges. We deliberately do not quote specific prices here - for individual costs you need a personalised quote (e.g. via contact or quote form).
Licence/title, invoice, ID documents (if private), any special permits: Portals often check for completeness automatically. This saves enquiries and prevents terminal hold-ups.
Clean, rollable, tank level according to shipping company specifications (often <¼), no loose objects. Some special shipping company rules apply to electric/hybrid vehicles (e.g. SoC limits, switching off). A practical checklist for RoRo shipping will help you not to forget anything.
You will receive your reference number, delivery slot and cut-off with the booking confirmation. Plan the delivery with a buffer (1-2 working days before cut-off), especially for long lead times.
The vehicle and documents are verified at the gate/terminal. The harbour staff then take over the loading ("roll-on").
After loading, you can see the status (Loaded on Vessel) and ETA updates in the portal. Any delays are communicated proactively - you remain able to plan.
Roll-off, customs clearance and handover take place at the port of destination. The digital history remains archived - practical for complaints, evidence or fleet reports.
A clean data basis is the heart of the roro booking process. The more complete and accurate your details, the smoother the process.
| Document | Private individual | The company | Notes |
|---|---|---|---|
| Vehicle document (registration/title) | ✓ | ✓ | Ensure identity & proof of ownership |
| Commercial invoice/purchase agreement | optional | ✓ | Values & origin for customs |
| Identity card/passport | ✓ | - | On handover & legitimisation |
| EORI number | - | ✓ | Mandatory for EU customs processes |
| Insurance (transport/total loss) | ✓ | ✓ | Finalisation recommended before delivery |
| Special authorisations (not rollable / oversize) | if necessary | if necessary | Clarify in advance, otherwise terminal stop |
Table description (alt text): Matrix showing which documents private individuals vs. companies typically need for a RoRo shipment.
Read more: Basics, deadlines & vehicle preparation in compact form in the article "What do I need to consider for a RoRo shipment?".
| Step | Tool/medium | Responsible | Output |
|---|---|---|---|
| Check departures | Online timetables | Shipper/forwarder | Realistic route & ETA |
| Request a quote | Form/Portal | Shipper | Offer ID, Next Steps |
| Doc upload | Portal/App | Shipper | verified, complete documents |
| Release & Slots | Portal/E-Mail | Forwarder/shipping company | Booking ref., cut-off |
| Status & Tracking | Portal/Notifications | Forwarder/shipping company | Milestones, ETA updates |
| Archive & Reports | Portal/Export | Shipper | Documentary evidence, KPI evaluation |
Table description (alt text): Process overview from schedule check to reporting with responsibilities and results for each step.
You select the route/departure, request your quote, upload documents, receive the booking approval with cut-off and bring the vehicle to the terminal ready for the port. You then follow status messages until handover at the destination.
Licence/title, invoice (for export), ID (for private), EORI (company) if applicable and special permits for special cases. You can find a checklist here.
The real-time timetables allow you to compare routes, frequencies and transit times - ideal for planning realistic delivery times.
VGM mainly applies to containers. Different procedures apply to RoRo shipments. The respective terminal/shipping company specifications are decisive.
In the EU, safety data must be reported in advance by ENS via ICS2 (depending on the role in the process). Official information: EU Commission ICS2.
This depends on the relation, season, size/weight and available slots. Please request a customised offer - e.g. via Contact.
A modern, digital roro booking process reduces complexity - provided that the data is correct, deadlines fit and all parties are involved. Use timetables and checklists, keep documents complete, prepare your vehicle clean and ready to roll and stay on the ball via tracking. Prices depend on the project - you need a personalised quote for specific costs. If you wish, you can start directly with route planning via the timetables or deepen the basics in the article What do I need to bear in mind for a RoRo shipment?.
A flat-rack container is a platform container without side walls and without a roof, usually with fixed or hinged end walls. This makes it possible to load extra-wide, extra-high or particularly heavy goods that do not fit into a standard box container (dry van). Typical applications:
Advantages: Maximum width/height clearance, precise load securing, crane or side loading possible.
Attention: Exposed cargo (weather, swell), detailed securing and stowage plan required, possible out-of-gauge (OOG) surcharges.
Important: The permissible gross weight (MGW/rating) is not equal to the possible payload - tare (empty weight) and securing material are deducted. In addition, concentrated loads and stacking/point load limits can significantly reduce the effective value. Shipping company specifications have priority.
The following typical dimensions are taken from current shipping company specifications (example: Hapag-Lloyd). Deviations are possible depending on the manufacturer/series - always check the equipment specification of the line used.
| Parameters | 20′ Flat rack (typical) | 40′ Flat rack (typical) | Source |
|---|---|---|---|
| Internal length (between end walls) | approx. 5.64 m | approx. 11.65 m | Hapag-Lloyd 20′ FR, Hapag-Lloyd 40′ FR/Platform |
| Width at floor/deck | 2,44 m | 2,35 m | see above. |
| Width (narrowest point, between corner posts) | approx. 2.19-2.21 m | approx. 2.24-2.25 m | see above. |
| Usable height under front frame | approx. 2.23 m | approx. 2.26 m | see above. |
| Floor height (frame height) | ~0,37 m | ~0,65 m | see above. |
| Max. Gross mass (rating, R) | up to 45,000 kg (depending on line) | up to 55,000 kg (depending on line) | see above; ISO 668 allows higher ratings with labelling |
| Typical payload | up to ~42,100 kg | up to ~49,100 kg | see above. |
Table description (alt text): Table shows common internal dimensions (length, width, height) and typical weight limits (gross/payload) for 20′ and 40′ flat-rack containers according to shipping company specifications 2025.
Note: ISO 668 defines external dimensions (20′: 6,058 × 2,438 × ~2,591 mm; 40′: 12,192 × 2,438 × ~2,591/2,896 mm). The internal dimensions vary depending on the design and are not documented in ISO 668, but in the manufacturer/reeder data sheets (see ISO note on internal dimensions).
The permissible surface load is higher than point concentrate loads (e.g. under crawler tracks, machine feet). Use distributors (hardwood/sleepers, steel plates) to transfer forces to the longitudinal and transverse beams.
Shipping companies often require the centre of gravity (x/y/z) to be specified. Position heavy components in the centre/longitudinally above load-bearing cross beams; avoid overloading end frames or overhanging loads without support.
Flat racks offer lashing points with defined LC values. Calculate the required number of lashing devices (tie-down/direct lashing) based on sea/handling acceleration factors. Shipping company specifications (e.g. minimum number, angle, pre-tensioning force) are binding.
The CSC sticker must be valid; securing/handling must follow ISO 3874 principles, among others. Also check local road/bridge limits for pre-/post-carriage.
Cost information: Specific prices depend on dimensions, weight, relation, season and OOG surcharges. Ask for a personalised quote - blanket price quotations are not useful here.
| Measuring point | Description of the | Tip |
|---|---|---|
| Total length | incl. possible overhangs/extensions | Always specify maximum value |
| Total width | widest point incl. fittings/tyres | Consider side covers |
| Total height | from top edge of deck to highest point | Measure crane hooks/eyes |
| Gross weight | Load incl. accessories/packaging | Weighing instead of estimating |
| COG (x/y/z) | Centre of gravity relative to the front left corner | Attach sketch |
| Lifting points | Permissible attachment/lifting points | Check manufacturer's manual |
Table description (alt text): Overview of the most important measuring points with description and practical tip for transmitting flat rack enquiries completely and correctly.
Are you wavering between RoRo, standard container and flat rack? Our guide will help you weigh up the options: Flat rack vs. container: When is which worthwhile?
Typical inside length approx. 5.64 m; width on deck 2.44 m; narrowest inside width between posts approx. 2.19-2.21 m; usable height under the front frame approx. 2.23 m. The exact values vary depending on the equipment; the data sheet of the shipping company (e.g. Hapag-Lloyd) is decisive.
Inside length approx. 11.65 m; width on deck ~2.35 m; inside between posts ~2.24-2.25 m; usable height ~2.26 m (depending on line).
ISO 668 specifies 36,000 kg as the standard rating; many flat racks are rated higher (e.g. 20′ to 45,000 kg, 40′ to 55,000 kg) if tested/marked. The CSC plate and the shipping company specification are decisive. Payload = MGW - tare - securing material.
Excess width >2.44 m, excess height over the front frame and excess length are possible, but are subject to approval and stowage position (often on-deck) and incur surcharges.
Yes for most flat rack loads (crane/reach stacker). Loading from the side is possible; plan lifting gear, lifting points and sufficient handling time.
Exact flatrack dimensions (L × W × H), gross weight, COG (with sketch), photos, lashing plan, desired equipment (20′/40′, fixed/folding end walls) and desired departure window (check timetables).
The basic dimensions and ratings are described in ISO 668; detailed dimensions (internal dimensions, LC values etc.) can be found in the data sheet of the shipping company or the container manufacturer (e.g. Hapag-Lloyd specifications).
Flat racks are the logistical solution when width, height or weight go beyond the scope of standard containers. If you record dimensions to the millimetre, interpret weight limits correctly and plan load securing professionally, you reduce risks, costs and delays - especially for OOG shipments. Check departure options via the timetables and compare methods with Flat rack vs. container: when is one worthwhile over the other?. For specific costs, you need a customised quotation based on your actual project dimensions.
