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Roll-on/roll-off (RoRo) shipping is considered the fastest and most efficient method for transporting vehicles, trailers or self-propelled machines by sea. However, the RoRo booking process is now almost completely digital - and those who do not provide the necessary data accurately risk gate delays, surcharges or slot cancellations. This guide explains what information you need to compile in advance, how the digital workflow works at ODS Orient and which best practices speed up the process.
Ten years ago, RoRo slots were confirmed by fax; today, booking portals reserve capacity in real time. APIs transfer vehicle dimensions directly to the shipping company, QR codes replace paper checklists and status updates are sent via push to smartphones. Whoever wants to use the digital RoRo booking process saves time, avoids additional costs and creates planning security.
Find out more in our article: Digital solutions for RoRo transport
| Category | Mandatory information | Why relevant? |
|---|---|---|
| Charge type | Car, SUV, lorry, construction machine, boat ... | Determined parking space & handling |
| Dimensions | Length × width × height incl. attachments | Tariffing & ramp height |
| Weight | Empty or operating weight (kg) | Decides RoRo vs. flat rack |
| Readiness to drive | Rollable / not rollable | RoRo requires ready-to-move units |
| POL / POD | Port of departure and destination (UN/LOCODE) | Routing & slot availability |
| HS code | Customs tariff number | For customs inspection |
| Time window | Desired date | Peak capacity planning |
📌 You can find harbour codes in the UN/LOCODE directory
You can find more tips in the Checklist for RoRo shipping
Register in the ODS customer portal and enter your company details (address, EORI, invoice details). To the ODS Orient homepage
Dimensions, weight, roadworthiness, 4 photos, proof of ownership (PDF)
After checking, the portal generates a QR code for the car condition report - scanning at the gate saves the paper procedure.
| Criterion | RoRo | Container / flat rack |
|---|---|---|
| Rollable | ✔ required | Flat rack only |
| Weather protection | in the ship, but not airtight | Container fully closed |
| Excess width >2.50 m | Special authorisation required | possible in flat rack |
| Ramp height | limited (~5 m) | No limit on open deck |
More info: RoRo transport explained simply
| Problem | Cause | Solution |
|---|---|---|
| Slot cancellation | Dimensions > Booking | Measure vehicle precisely, fold down attachments |
| Gate delay | Battery > 30 % SoC | Discharge battery before delivery |
| Customs hold | wrong HS code | Check HS code early |
| Additional charge | Tank > ¼ full | Tank filling under 25 % before delivery |
How often is my vehicle moved on board?
Only for transshipments; for direct journeys it remains on the loading deck.
Do I need an independent survey?
If applicable with high vehicle value.
How do I get my Bill of Lading?
Original, digital as PDF or via eB/L blockchain as soon as the ship has sailed.
Can I leave accessories in the car?
Not permitted for RoRo - vehicle must be delivered empty.
A well-prepared digital RoRo booking process speeds up the export and minimises errors. For a binding, transparent offer, contact the ODS Orient team via the Contact page
The information provided here is purely informative. ODS Orient assumes no liability for the accuracy or completeness of the information and accepts no liability for direct or indirect damages.
Why book digitally? RoRo (roll-on/roll-off) shipping is the most efficient sea transport solution for roadworthy vehicles and machinery. Digital processes mean fewer queries, faster slot allocation and fewer errors in data and documents. A structured digital booking process saves time and increases planning reliability. The 9 steps in the digital RoRo process A typical digital RoRo process is divided into the following steps: […]
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