Why book digitally?

RoRo shipping (roll-on/roll-off) is the most efficient sea transport solution for roadworthy vehicles and machinery. Digital processes ensure fewer queries, faster slot allocation and fewer errors in data and documents. A structured digital booking process saves time and increases planning reliability.

The 9 steps in the digital RoRo process

A typical digital RoRo process is divided into the following steps:

1. Enquiry & Routing
2. data collection
3. Offer & booking confirmation
4. document management
5. Vehicle preparation
6. Terminal gate in
7. Loading & sea transport
8. Tracking & status updates
9. Destination port & collection

You can find real-time timetables here:
Timetables

Enquiry & routing – the basis for your project

Define the port of departure and destination, as well as possible alternatives. Specify desired dates (ETD/ETA) and allow flexibility for quick slot allocation.

You can find more tips on how to prepare here:
What do I need to bear in mind for a RoRo shipment?

Data collection – no slot without complete data

Accurate data entry is crucial. Incomplete measurements or missing information will result in queries or slot loss.

Mandatory information according to shipment type

Car/Van/SUV:
VIN, make/model, dimensions (L/W/H), kerb weight, drive type, roadworthiness
Recommended: photos (4 pages), ground clearance, special modifications

Truck/articulated lorry:
VIN, make/model, dimensions, weight, battery status, functionality
Recommended: Structure, photos, lashing points

Construction machinery/project cargo:
Type/serial number, dimensions, weight, ramp suitability
Recommended: Centre of gravity, drawing, load securing concept

Trailer:
Dimensions including drawbar, weight, brakes, axles
Recommended: photos, lashing points, load condition

Offer & booking confirmation – realistic planning

After review, you will receive a quote with cut-offs, ETD/ETA and terminal information. Prices depend on the route, season, dimensions and handling – please always request an individual quote.

Documents – what you need

Typical documents include:

• Vehicle documents or proof of ownership
• Commercial invoice or purchase agreement
• Export documents (e.g. MRN in the EU)
• Power of attorney (in case of representation)
• insurance certificate
• Dangerous goods documents (if applicable)

Official information:
IMO - CTU Code

Vehicle preparation – avoids delays

• Clean vehicle (inside/outside)
• Fuel level below 1/4
• Battery charged and operational
• Interior empty, no personal belongings
• Enclose keys (main and spare)
• Brakes and steering in working order

Further details:
What do I need to bear in mind for a RoRo shipment?

Terminal Gate In – what to expect

The following takes place at the port:

• Identity verification using VIN/booking number
• Inspection and report
• Checking fuel level, cleanliness, battery
• Transfer to the terminal

Loading & sea transport – safely stowed away

Your vehicle will be loaded by qualified personnel and secured in accordance with the lashing plan. The safety requirements are high – brakes, power supply and parking position must be correct.

Tracking & status updates – stay informed at all times

• Booking portal or VIN/B/L tracking
• AIS tracking as a supplement to ship position
• Terminal notification takes priority in the event of exemption

Destination port & collection – smooth handling

Prepare import documents and observe customs regulations. Plan collection in good time and check all documents (e.g. original B/L, telex release).

Overview of typical time slots

Common mistakes - and how to avoid them

1. Dimensions not measured precisely
2. Missing photos
3. Tank or battery specifications ignored
4. Documents submitted late
5. Timetable not currently checked
6. Price comparisons without complete data

Checklist – your digital RoRo quick start

Before booking:
✓ Define relationship & time window
✓ Check timetables
✓ Record vehicle data

During the booking process:
✓ Confirm offer
✓ Note cut-offs
✓ Prepare export documents

Before Gate-In:
✓ Clean and empty the vehicle
✓ Check battery, include key
✓ Check delivery time

During the sea voyage:
✓ Use tracking
✓ Optional use of AIS

At the destination:
✓ Provide import documents
✓ Coordinate collection
✓ Document vehicle handover

Further content

• What do I need to bear in mind for a RoRo shipment?
• Timetables (ODS Orient)

Note on costs: Prices depend on the project. For exact details, please request a personal quote.

Conclusion: How to make your RoRo project plannable

With complete data, clear processes and digital tracking, RoRo shipping is efficient and transparent. Use checklists, meet deadlines – and benefit from smooth logistics.

Disclaimer

All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.