Use this checklist for a problem-free RoRo shipment - read and implement now!
Which vehicle types are suitable for RoRo - and which are not
RoRo stands for "roll-on/roll-off" and means that the vehicle must be driven onto the ship under its own power. Accordingly, all vehicles that can roll are suitable: cars, lorries, buses, motorhomes, construction machinery or agricultural equipment. However, vehicles that cannot drive or roll are not suitable, such as stripped car bodies or vehicles without a functioning steering system. Containers or palletised goods also do not fall under RoRo and must be transported separately.
Rollability, dimensions and condition: technical requirements at a glance
The vehicle does not have to be road-legal, but must be fully roadworthy and steerable. Brakes, steering and tyres must be in working order, otherwise acceptance at the port will be refused. Particularly important: The dimensions of the vehicle - length, width, height and weight - must be specified exactly, as they influence the allocation of space on the ship. Oversized vehicles require special arrangements or special rates.
Special features for special and heavy vehicles
Special regulations must be observed for vehicles with excess height, excess width or particularly high weight - such as excavators, cranes or military vehicles. These vehicles are placed on particularly stable deck sections and require additional securing. Early coordination with the logistics partner is essential here in order to avoid problems during the loading process.
Important documents: Proof of ownership, Bill of Lading & Co.
The basis for every shipment is a complete set of documents. This includes the vehicle registration certificate (registration certificate part II), purchase contract or commercial invoice as proof of ownership and, if applicable, the owner's ID. In addition, there is the so-called Bill of Lading, which acts as a transport document and confirmation of receipt.
Prepare customs declaration and export certificate correctly
Proper export declaration to German customs is mandatory. This usually requires an export accompanying document (ABD), which must be applied for electronically via the ATLAS system.
Registration status and vehicle identification - what is important
Whether the vehicle is still registered or has already been deregistered does not play a decisive role for the RoRo shipment - it just needs to be clearly identifiable. The chassis number (VIN) should be clearly legible and must match the documents provided. Special features such as conversions or modified vehicle parts should be communicated in advance.
Clear out the interior: safely store or remove loose items
Anything that is not permanently installed should be removed from the vehicle. Personal items, loose tools, charging cables, navigation devices or accessories such as child seats pose a risk - both for safety and for insurance cover. An empty interior prevents damage and facilitates removal at the terminal.
Fuelling, battery and liquids - what's allowed, what's not
As a rule, the fuel tank may only be filled to a maximum of 25 %. The shipping company may refuse to accept higher quantities. The battery should be in working order, but some shipping companies require it to be disconnected. Oil, coolant or brake fluid leaks are strictly prohibited - the vehicle must be handed over dry and clean.
Cleaning, damage documentation and technical inspection before delivery
A thorough exterior cleaning is recommended before handover - not only for visual reasons, but also to make any previous damage more visible. These should be documented and recorded with photos. A quick technical check (tyre pressure, lights, brakes) is also advisable to avoid any unpleasant surprises at the port.
Keep an eye on deadlines and delivery times
Every RoRo shipment has a so-called cut-off date - this is the last possible time for the vehicle to be delivered to the terminal. Delays can lead to cancellation of the booking or rebooking for a later departure. It is advisable to hand over the vehicle at least 1-2 working days before the cut-off date in order to have a time buffer.
Check-in at the terminal: What you need to bear in mind during handover
Check-in takes place at the terminal by presenting all relevant documents. The vehicle is inspected and photographed. The driver or haulier then receives confirmation of acceptance. The staff assign the vehicle a parking space where it remains until it is loaded. Only authorised persons have access to the port area - usually on presentation of an ID card or prior registration.
Understanding loading processes and safety precautions on site
As soon as loading begins, the vehicle is driven on board via the ramp by trained harbour personnel. There it is positioned according to a fixed plan and secured with lashing straps or wheel chocks. This process is strictly regulated and subject to high safety standards. External drivers are not permitted during loading - the responsibility lies entirely with the terminal team.
Customs clearance and import requirements in the recipient country
After arriving in the destination country, the vehicle must be cleared through local customs. This usually requires a customs agent to formally process the import. Depending on the country, different import regulations, tax rates and technical requirements apply - e.g. emission values, conversions or safety certificates. These should be checked and prepared in advance.
Organise vehicle collection or onward transport
After customs clearance, the vehicle can either be collected directly from the harbour or transported to its final destination by a freight forwarder. It is important that the recipient has all the necessary documents to hand. If you are not collecting the vehicle yourself, you should appoint an authorised person and provide them with the necessary documents.
Check after arrival: check condition and finalise documentation
When picking up the vehicle at the port of destination, the condition of the vehicle should be carefully checked. Are there any scratches, dents or other damage that were not present when the vehicle left? A handover report with photos provides clarity - especially in the event of later complaints. The shipment is only considered complete once it has been fully checked and signed by the recipient.
Structured preparation is the key to a smooth and safe RoRo shipment. With this checklist for RoRo shipping, you will always have an overview - from the technical suitability of the vehicle to the safe handover in the destination country. If you work through all the points carefully, you minimise risks and ensure stress-free transport across the ocean.
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