The Caribbean beckons with sun, beaches and a relaxed lifestyle - so many people consider taking their car with them. But before your car arrives in the tropical sun, customs regulations for the Caribbean need to be taken into account. In this comprehensive guide, we explain which rules apply, which documents you need and how to avoid potential pitfalls.
Anyone wishing to export their car to the Caribbean faces specific challenges: from customs formalities to vehicle regulations. The customs regulations for cars in the Caribbean vary depending on the island - Jamaica, the Bahamas, Trinidad & Tobago & Co. sometimes have significantly different rules. We summarise what you need to know in 2025 to ensure your export runs smoothly and stress-free.
| Island / Land | Age restriction | Import quantity | Special features |
|---|---|---|---|
| Jamaica | Cars up to 6 years | max. 2 vehicles in 3 years | Import licence required |
| Antigua & Barbuda | No fixed rules | individual | Environmental form & licence required |
| St Lucia | No limit | open | Customs + VAT > 35 % |
| Bahamas | preferably as good as new | limited | Environmental levy, ship must be released |
Note: The customs regulations for cars travelling to the Caribbean change frequently - check them in good time with the official authorities in your destination country.
The export costs are made up of, among other things:
Note: For exact figures, you should request a personalised quote.
Depending on the island, different rules apply for vehicle age, quantity and required documents.
Vehicle licence, vehicle registration document, proof of purchase, certificate of origin, bill of lading, passport and, if applicable, environmental forms or ATA Carnet.
Yes, in most cases this is possible - please note import quantity restrictions.
A customs document for temporary imports - useful if the vehicle is later exported again.
Exporting a vehicle to the Caribbean is easy with a little preparation. It is important to check the customs regulations in the respective destination country in good time and to prepare all documents in full. With a reliable partner like ODS Orient you save time and nerves.
All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.
RoRo (roll-on/roll-off) shipping is a proven method of transporting vehicles safely and efficiently by sea. But what happens after the vehicle has been loaded? This is exactly where the RoRo Tracking System comes into play. It allows you to check the location and status of your vehicle at any time - from departure to arrival. In this article, we show you how to optimally track your vehicle during the entire crossing.
A modern RoRo tracking system offers you transparency and security. You can track:
This ensures peace of mind - both for one-off transports and for regular commercial shipments.
Many providers allow you to track your vehicle using the chassis number (VIN). After entering it into the tracking portal, you will receive real-time information on the current status of your shipment.
If you do not have a VIN available, you can alternatively use your booking number or Bill of Lading (B/L). This gives you direct access to the carrier's transport information.
If the tracking portal does not provide detailed information, you can fall back on so-called AIS systems. These record the ship's movements worldwide - in real time.
Many shipping companies offer their own tracking portals, which you can log into using your booking number or VIN. These provide up-to-date information on the loading and unloading status and the position of the vehicle at sea.
With AIS tracking, you can follow the ship yourself - even if you don't have any detailed information about the vehicle. This means you can at least keep an eye on the rough route.
At ODS Orient, we offer you a particularly user-friendly solution. Our processes integrate tracking options directly into customer communication. This means you always know exactly when your vehicle has been loaded and when it will arrive.
Find out about our transport solutions for larger vehicles: ➡ RoRo shipping for construction machinery - The comprehensive guide
| ✅ Step | 💡 Note |
|---|---|
| Provide vehicle data | VIN, booking number or B/L |
| Secure access to the tracking portal | Request access data from the freight forwarder or shipping company |
| Check status regularly | Best to check daily |
| Supplementary use of AIS tracking | If no data is available via the portal |
| Ask if anything is unclear | ODS Orient is always at your side |
A RoRo tracking system allows you to track your vehicle in real time during shipping - usually via VIN, booking number or B/L.
Yes, as long as it was correctly registered during shipping and the shipping company offers a tracking portal.
This depends on the provider, but updates are usually carried out at least once a day, often even hourly.
Use additional AIS systems or contact your forwarding agent - for example ODS Orient - to check the status manually.
As a rule, tracking via VIN or B/L is included in the service provided by shipping companies or freight forwarders.
A good RoRo tracking system is more than just a technical extra - it's your digital eye on your vehicle. Whether you are carrying out a simple vehicle shipment or regularly dispatching large fleets: With the right tracking system, you have an overview, can plan better and save yourself annoying queries.
If you want to ship your vehicle with maximum control ODS Orient your reliable partner - with a transparent process, direct communication and smart digital tools.
All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.
The logistics industry is facing a digital transformation - and RoRo shipping is no exception. The digital RoRo booking process is revolutionising the way vehicles are shipped around the world today. Instead of time-consuming paper forms and manual arrangements, the focus is now on automated processes, real-time information and user-friendly booking platforms.
But what does this mean for you as a shipper? In this article, we explain how the digital RoRo booking process works, what you should look out for and how you can make the most of the benefits of digitalisation.
At the centre of the digital RoRo booking process is an end-to-end, online workflow - from the enquiry to the delivery of the vehicle. This results in numerous advantages:
For companies with regular shipments, but also for private individuals with one-off transports, the digital process provides planning security and convenience.
The shipment begins with the entry of all transport-relevant information:
The digital screen guides you through all input fields and recognises common errors automatically.
A personalised offer will be created after your request has been submitted. This is usually only valid for a limited period of time, as freight rates can change. If approved, the booking is made directly in the portal.
For a detailed overview of the possible costs, we recommend our article "RoRo shipping costs - everything you need to know".
After booking, you can easily upload all the necessary documents via the platform:
The upload is checked - an automatic response is sent if documents are missing or incorrect.
The following points must be fulfilled to ensure a smooth process:
You can find more details in the article "RoRo shipping for construction machinery - The comprehensive guide".
Your vehicle will be dropped off at the terminal in the harbour. It will be there:
The harbour team then takes over the roll-on - the vehicle is driven directly on board.
You can check the status of your vehicle online during the crossing. Most providers offer a login portal with real-time data on the ship's location, estimated time of arrival and notifications in the event of delays.
At the port of destination, the vehicle is unloaded and made ready for collection. Customs clearance can also be prepared digitally in advance or handled by an agent to save time.
| Advantage | Description of the |
|---|---|
| Time saving | No long queries or waiting times |
| Flexibility | Change options in the booking portal |
| Error avoidance | Automatic checks of vehicle data |
| Transparency | Access to all processes in the customer account |
| Planning security | Clear time windows & tracking systems |
All rolling vehicles - from cars to construction machinery.
In this case, special authorisation is required. Please contact us in good time.
No, you can also appoint an authorised person or have a collection organised.
The booking platform gives you direct feedback if something is missing or incomplete.
This depends heavily on the destination, vehicle size and season. A customised offer is required.
The digital RoRo booking process is much more than a technical upgrade - it is a real efficiency booster for the entire transport process. Today, you can plan, control and track shipments with just a few clicks. This not only saves time, but also resources. ODS Orient supports you with experience and digital expertise at every step of your RoRo shipment.
All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.
Shipping West Africa is becoming increasingly relevant in 2025 - for vehicle exports as well as for industrial goods and project cargo. In this guide, you will learn everything you need to know about transport methods, ports, logistics planning and customs formalities. Ideal for companies, freight forwarders and private importers.
With its growing economy and infrastructure, West Africa offers exciting opportunities for exporters and importers. Whether machinery, vehicles or containerised goods - successful shipping to West Africa requires early planning: from the right route and mode of transport to import regulations and customs costs. In this article, we will show you everything you need to realise your shipment smoothly and efficiently in 2025.
Particularly suitable for roadworthy vehicles, construction machinery and lorries.
Advantages:
Note: Vehicles must be opaque - no personal belongings.
You can find out more about this transport method in our article RoRo shipping: advantages and disadvantages.
Suitable for bulky, sensitive or combined loads.
Advantages:
Disadvantages:
Shipping West Africa depends on several factors:
| Influencing factor | Explanation |
|---|---|
| Type of transport | RoRo or container |
| Route & harbour selection | Direct solutions are more favourable |
| Season & capacities | High season increases prices |
| Additional costs | Insurance, harbour dues, customs clearance |
| Safety surcharges | Varies depending on the destination region |
📌 For exact prices, we recommend requesting a customised quote via our Enquiry service to catch up.
Important documents:
A local agent in the port of destination speeds up the process considerably.
With ODS Orient, your West Africa shipment is safe, efficient and plannable. We accompany you from the first enquiry to the handover at the port of destination.
Depending on the route, between 10 and 45 days - depending on the place of departure and port of destination.
The costs depend on the type of transport, vehicle size, season and other factors. A personalised quote is required.
An opaque vehicle does not contain any personal items - only permanently installed equipment may remain on board.
Yes, many providers enable real-time tracking via an online portal or e-mail updates.
Shipping West Africa in 2025 offers efficient options for companies and private individuals. With the right preparation, selection of the optimal route and support from experienced partners such as ODS Orient, your shipment will run smoothly - whether by RoRo or container.
All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.
Shipping to Colombia will gain in strategic importance in 2025 - whether for the export of vehicles, machinery or project equipment. Whether by RoRo or container: anyone wishing to ship to Colombia should familiarise themselves with the options, cost factors and import regulations at an early stage.
Colombia is one of the most dynamic markets in South America - not only economically, but also logistically. Thanks to modern ports such as Cartagena or Buenaventura and reliable RoRo and container connections, shipping to Colombia is now more efficient than ever. This article provides you with a sound overview of everything you need to know to plan your shipment to Colombia in 2025.
Cartagena is the most important port for rolling cargo. The city offers direct RoRo connections from Europe - especially from Hamburg, Antwerp, Zeebrugge or Bremerhaven. The transit time is around 2-4 weeks, depending on the connection.
Buenaventura on the Pacific coast is an established choice for container transport from Asia (e.g. China or South Korea). From here, distribution takes place via the Colombian road network.
You can find out more about efficient RoRo solutions for South America (including Colombia) in the article "Opening up South America by RoRo"where the ports and transit times are also discussed.
Ideal for:
Note: Vehicles must be handed over "empty" - without personal belongings.
For additional information on the costs of RoRo, you can find everything you need to know in the article "RoRo shipping costs: everything you need to know".
The exact cost of your shipment to Colombia depends on many factors:
| Factor | Explanation |
|---|---|
| Type of transport | RoRo (by vehicle dimensions), containers (by volume & weight) |
| Start & destination harbour | Direct route cheaper than stopovers |
| Vehicle size | Larger = more expensive (especially for RoRo) |
| Season & capacities | Peak season can lead to surcharges |
| Additional services | z. e.g. insurance, customs clearance, port handling |
📌 For specific prices, we recommend requesting a customised quote via our Enquiry service to catch up.
You need these documents:
Special notes:
Tip: Allow sufficient time for customs formalities at the port of destination - even if the shipment is quick, the import process can vary.
Many shipping companies offer digital tracking tools. Once your vehicle has been handed over, you will receive a reference number or VIN tracking link, which you can use to check the transport status in real time.
With ODS Orient, you benefit from a direct contact person and continuous support - from planning to handover at the port of destination.
The transit time is 14-30 days, depending on the port of departure. RoRo connections from Europe to Cartagena are usually the fastest.
Prices vary depending on the route, vehicle size and type of transport. For a precise estimate, we recommend a personalised quote.
RoRo is usually cheaper for vehicles ready to travel. Containers, on the other hand, offer more protection - e.g. for sensitive or combined freight.
An opaque vehicle does not contain any personal items. Only permanently installed equipment may remain in the vehicle.
Shipping to Colombia requires good planning - but with the right preparation and an experienced logistics partner like ODS Orient, it can be done safely, efficiently and transparently. Whether by RoRo or container: use our expertise to ensure your transport to Colombia runs smoothly and economically.
All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.
In an increasingly digitalised world, international vehicle transport is also changing. Thanks to digital tools, the RoRo booking process - the "roll-on/roll-off" procedure for vehicle shipping - is now much more efficient, transparent and user-friendly. In this article, you will learn how to optimally prepare your RoRo shipment and what digital options are available to you.
The term RoRo (roll-on/roll-off) describes the transport of vehicles that can drive onto a ship independently and roll off again at their destination. In the digital context, the RoRo booking process means that all relevant steps - from the enquiry to shipment tracking - can be carried out completely online.
This process is ideal for companies that regularly ship vehicles such as lorries, construction machinery or cars and are reliant on fast processing.
The booking process begins with an online enquiry. The required information includes
Once all the data has been entered, the system creates a personalised quote. As prices depend heavily on factors such as vehicle size and destination region, a personalised request is essential.
You can find out more here: https://odsorient.com/was-muss-ich-bei-einer-roro-verschiffung-beachten
The next step is to upload all the required documents directly to the customer portal:
Many providers automatically check the documents for completeness and provide information if documents are missing.
The following points must be observed to ensure that your vehicle is authorised for shipping:
As soon as the booking date is confirmed, the vehicle is registered in the harbour, measured / weighed and inspected if necessary. Then the actual "roll on" takes place - the vehicle is driven on board via a ramp and secured there.
A major advantage of the digital RoRo booking process is the live tracking of your shipment. Many providers offer a tracking portal or automatic status reports by email. This improves planning and gives you an overview of the current location of your vehicle at all times.
Find out more here: https://odsorient.com/roro-verschiffung-fuer-baumaschinen-der-umfassende-leitfaden
At the port of destination, the vehicle is unloaded ("rolled off"), inspected again and prepared for collection. With many shipping companies, customs formalities can be prepared digitally before arrival to avoid waiting times.
A digital process from booking enquiry to uploading documents to vehicle loading - organised entirely online.
Vehicle registration document, copy of ID, commercial invoice (for exports), special licences if applicable.
Via customer portals or tracking links with live updates on the vehicle's position.
The vehicle must not contain any personal items - only factory accessories are permitted.
In many cases, yes - for example for the shipping date or port of destination. Talk to your provider in good time.
A digital RoRo booking process simplifies shipping enormously. Online booking, upload functions and tracking give you maximum control and transparency. Preparing in good time saves time and reduces potential delays. ODS Orient supports you every step of the way - from planning to handover at the port of destination.
All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.
The demand for vehicle, project and construction machinery transport from Europe to South America will increase noticeably in 2025. Car manufacturers are relocating production lines to Brazil, mining companies are modernising their fleets in Chile and construction companies in Colombia are relying on imported crawler excavators. For shippers, one thing therefore counts above all: reliable RORO transit times in 2025. This guide shows the ten fastest RoRo routes, explains transit time drivers and offers practical checklists - so that your roll-on/roll-off shipment arrives on time.
Since the pandemic, shipping companies have reshuffled their schedules; the Panama Canal is suffering from periods of low water, and European ports are implementing strict environmental regulations. At the same time, South American authorities are tightening customs processes to curb illegal imports. The result: RORO transit times in 2025 are more volatile than ever. Those who calculate them realistically will gain planning security, reduce buffer stocks and achieve projects on schedule - without unpleasant demurrage surprises.
Continuing: What do I need to bear in mind for a RoRo shipment?
(Image suggestion: Heat-map "Europe → South America RoRo Flows 2025", alt-text: "Map shows main lines & frequency")
| Rank | Route (POL → POD) | Distance (nm) | Ø Transit 2025 (days) | Departure frequency* |
|---|---|---|---|---|
| 1 | Vigo → Santos | 4 790 | 16 days | weekly |
| 2 | Bremerhaven → Rio de Janeiro | 5 300 | 17 days | 10 d |
| 3 | Zeebrugge → Montevideo | 6 000 | 18 days | 12 d |
| 4 | Southampton → Buenos Aires | 6 350 | 19 days | 2 ×/month |
| 5 | Antwerp → Callao (Peru) | 6 820 | 22 days | 2 ×/month |
| 6 | Koper → Santos | 5 850 | 22 days | 15 d |
| 7 | Hamburg → Cartagena (COL) | 5 230 | 23 days | 10 d |
| 8 | Livorno → Itajaí | 5 920 | 24 days | 3 ×/month |
| 9 | Valencia → Suape (PE) | 4 780 | 25 days | weekly |
| 10 | Le Havre → Paranaguá | 5 700 | 25 days | 2 ×/month |
*Frequency refers to 2025 confirmed carrier slots (as of June 2025).
| Phase | To-do | Done |
|---|---|---|
| Routing | Check distance + weather forecast (6-week forecast) | ☐ |
| Slot booking | Align carrier ETA vs. project deadline | ☐ |
| Documents | Export, ATA Carnet (if temporary), VGM | ☐ |
| Customs Brazil | Siscomex pre-registration 48 h before ETA | ☐ |
| Corrosion protection | VCI film for tropical route | ☐ |
| Survey | Pre-shipment survey for value > €100,000 | ☐ |
RoRo carriers must comply with higher CII ratings (IMO roadmap). Dual-fuel ships with LNG tanks dominate Atlantic services, as LNG bunkering has been expanded in Vigo, Antwerp and Santos. According to DNV Alternative Fuels Insight (AFI, April 2025) 38 % of the Atlantic-RoRo-Fleet already run on LNG or methanol - positive effect: +0.5 kn average speed with the same CO₂ emissions.
(External source: DNV AFI - Alternative Fuels Insight)
How reliable are the RORO transit times for 2025?
The values are average values from Q1-Q2 2025. Seasonal deviations ± 2 days are usual.
Does a direct call shorten my term?
Yes, Vigo → Santos Direct-Call (rank 1) saves 2 days compared to "Bremerhaven - Vigo - Santos".
Which documents speed up customs clearance in Brazil?
Pre-B/L, Siscomex pre-notification and correct NCM codes (HS equivalent).
Is RoRo insurance more expensive than container insurance?
Not mandatory. Premiums are based on value and risk. For exact costs: request a personalised quote.
For fast RoRo transit times to South America in 2025, there is no way around Vigo → Santos or Bremerhaven → Rio. Distance, weather window and port efficiency remain decisive factors. Dual-fuel fleets optimise transit times, while Panama Canal restrictions slow down west coast routes. Those who check slot availability early on, digitalise customs processes and take corrosion protection into account deliver projects on time. ODS Orient can advise you on individual costs and customised routes at any time.
All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.
The choice between flat rack vs container often determines the project budget, transit time and transport risk. While standard box containers have been the logistics gold standard for decades, flat rack containers are now indispensable when width, height or weight exceed classic 40 ft dimensions. This guide looks at all the relevant factors - from dimensions and load handling to insurance and customs - to help you make an informed flat rack vs container decision.
Six steel walls or open ends? For machine builders, vehicle dealers or project logistics companies, container design not only influences freight costs, but also route freedom, the use of loading equipment and risks en route. If an excavator that is too large is placed in a box container, there is a risk of oversize surcharges, lifting gear bottlenecks and even cargo damage due to incorrect load distribution. If, on the other hand, you opt for a flat rack, crane use is added - but excess height is suddenly no longer a problem. In short: the distinction between flat racks and containers saves money and nerves.
Deepening: RoRo vs flat rack - a comparison of methods
| Feature | Standard container (20/40 ft) | Flat rack container (20/40 ft) |
|---|---|---|
| Structure | Four side walls + roof | Front and base frame, open |
| Payload (guide value) | up to ≈ 28 t | up to ≈ 45 t (heavy-duty type) |
| Inside width/height | 2.34 m / 2.38 m | open; excess width > 3.6 m, height > 4 m |
| Handling | Forklift trucks, reach stackers, cranes | Cranes, heavy-duty spreaders, lash gear |
| Protection | Weather & theft protection | open - shrink wrap/VCI film recommended |
| Typical load | Cartons, pallets, vehicles (CKD) | Transformers, boats, excavators, lorries, etc. |
(Suggested image: comparative graphic flat rack vs box container; old text "Flat rack without side walls next to 40 ft box container")
Conclusion: Box containers are ideal when cargo is compact, weather-sensitive and of high quality.
Practical example & safety tips: Checklist for RoRo shipping
| Risk | Box container | Flat rack | Preventive measure |
|---|---|---|---|
| Weather conditions | low | high (salt spray, rain) | Shrink wrap, VCI film |
| Theft | low | medium | 24/7-Yard, GPS-Seal |
| Charge displacement | low | high with incorrect lashing | FEM lashing plan, survey |
| Harbour dues | Standard | Heavy-Lift/Out-Gauge | Advance tariff check |
| Insurance | ICC A, standard premium | All risk + surcharge | Value +10 % cover |
External guideline: IMO/ILO/UNECE CTU Code for Cargo Units (PDF, MSC.1/Circ.1497)
(Note: personal enquiry recommended for specific costs).
| Question | Answer | Recommendation |
|---|---|---|
| Does the load exceed 2.44 m in width? | Yes | Flat rack |
| Does the load exceed a height of 2.60 m? | Yes | Flat rack |
| Weather protection mandatory? | Yes | Box container |
| Weight ≤ 28 tonnes? | Yes | Box container |
| Crane & Lash team available? | No | Container or RoRo |
| Project deadlines tight? | Yes | Box container |
| Step | Measure | Done |
|---|---|---|
| Surveying | Determine exact L×W×H & weight | ☐ |
| Check CTU code | Apply packing & securing guidelines | ☐ |
| FEM lashing plan | Commission surveyor from > 20 tonnes | ☐ |
| Corrosion protection | Obtain shrink wrap/VCI film | ☐ |
| Insurance | Take out an all-risk policy | ☐ |
| Harbour handling | Book crane, spreader, trailer | ☐ |
Is a flat rack always stowed on deck?
No, often also below deck - depending on the stowage plan and the stability calculation.
Do I need special documents for Flat-Rack?
From around 20 tonnes, a certified FEM lashing plan is required, supplemented by load sketches and photos.
Can I combine several flat racks?
Yes - "twin racks" up to 12 m wide are possible, but require shipowner and harbour approvals.
Are there weight limits per harbour crane?
STS cranes usually lift ≥ 65 tonnes; smaller ports are sometimes below this - check beforehand.
The decision between flat racks and containers depends on dimensions, weight, protection requirements and port infrastructure. Oversized, heavy or bulky goods travel more safely in a flat rack - provided the lashing plan, corrosion protection and crane capacity are right. Standard containers score points with weather protection, simple handling and often lower handling costs. ODS Orient advises on measurement, load capacity and route selection - so that your project reaches its destination on time and on budget.
All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy or completeness of the content provided.
The International Maritime Organisation (IMO) is tightening its climate targets again in 2025: With the Energy Efficiency Existing Ship Index (EEXI), stricter limits in the Carbon Intensity Indicator (CII) and the expanded Ship Energy Efficiency Management Plan III (SEEMP III), the ecological pressure on shipowners, charterers - and above all shippers - is increasing. This guide shows what the new environmental requirements for ship transport in 2025 mean, what deadlines apply and how you can plan your exports for the future.
By 2030, the CO₂ fleet intensity should be at least 40 % below the 2008 level. From 1 January 2025, the EEXI limits will fall by a further 5 %. Ships without a valid certificate risk demurrage or charter bans. For exporters, this means less cargo space and higher green premiums - a clear advantage for companies that plan for the environmental requirements early on.
You can find a practical guide to RoRo shipping here here.
The Energy Efficiency Existing Ship Index rates each ship (≥ 400 GT) based on engine power, displacement, design speed and year of construction.
Current details can be found at DNV and the IMO.
In addition to the one-off EEXI, the Carbon Intensity Indicator measures the actual CO₂ intensity per tonne-mile on an annual basis. A rating of D for two years or E for one year requires a Corrective Action Plan from 2025.
Further information at DNV - CII.
The Ship Energy Efficiency Management Plan III combines monitoring, targets and measures - crucial for shippers in Scope 3 reporting. Find out more at IMO.
| Measure | Focus | Compulsory from | Consequence in case of violation |
|---|---|---|---|
| EEXI | Technology (one-off) | Certificate from 2023, stricter from 2025 | Prohibition of departure or charter |
| CII | Operation (annual) | Rating A-E since 2023 | Corrective Plan, flag sanctions |
| SEEMP III | Management & Reporting | since 2023, update 2025 | Harbour/flag penalties |
See also our RoRo checklist.
| To-do | Benefit | Status |
|---|---|---|
| Carrier white list with EEXI certificates | Secure cargo hold | ☐ |
| Include CII rating in RFQ | Receive ESG data | ☐ |
| Clause "Rating ≥ C" in contracts | Ensure compliance | ☐ |
| Allow for transit buffer +10 % | Consider slow steaming | ☐ |
| Couple CO₂ reporting | Fulfil EU-CSRD | ☐ |
| Technology | CO₂ savings | Effect for shippers |
|---|---|---|
| EPL (motor limit) | 5-10 % | Longer running time |
| Propeller nozzles | 3-6 % | unchanged |
| Wind assistance | up to 10 % | Possible harbour restrictions |
| LNG/Methanol | 15-25 % | Low CO₂ factor |
| AI routing | ≈ 5 % | dynamic ETA |
How do I recognise compliant carriers?
EEXI certificate and CII rating (ideally A-C).
Does EEXI apply to feeder vessels < 400 GT?
No; CII only applies from 5,000 GT.
What happens with rating "E"?
Flag state can decommission the ship - replacement carrier required.
Can I negotiate CO₂ surcharges?
Yes - long-term green freight contracts ensure stable rates.
The 2025 environmental regulations bring with them EEXI upgrades, stricter CII limits and SEEMP III. Shippers secure advantages by choosing carriers with A/B ratings, integrating CO₂ clauses and planning time buffers. ODS Orient provides support with fleet checks, reporting and routing strategies.
All information has been carefully researched but is subject to change. ODS Orient assumes no liability for accuracy and completeness.
The roll-on/roll-off (RoRo) method is the fastest way to transport vehicles, trailers and self-propelled machines by sea. However, for the RoRo process to function smoothly in the port, everyone involved - from the freight forwarder to the port operator - must work in perfect coordination. In this guide, you will find out which documents and processes are required at the terminal, what a gate-in looks like and what really needs to be taken into account when loading.
Whether new vehicles to Africa, motorhomes to the USA or construction machinery to the Middle East: millions of units roll onto RoRo ships every year. A defined RoRo process in the port, which covers all stations from arrival to "lashing" on board, contributes to success. If you know the process steps, you can avoid idle times, damage claims and additional charges - without having to disclose price details. For individual tariffs, simply send a direct enquiry to ODS Orient.
| Step | Designation | Key task |
|---|---|---|
| 1 | Pre-gate centre service | Preliminary document check |
| 2 | Gate-In | Record identity, dimensions & condition |
| 3 | Marshalling Yard | Assembly point according to "First In, Last Out" |
| 4 | Customs-Hold / Security | Customs scan, export control |
| 5 | Stowage plan allocation | Reserve deck slot & lashing material |
| 6 | Loading | Roll-on via ramp, tabs & check photo |
| 7 | Final Stowage Check | Documentation & EDI update to the shipping company |
3.1 Pre-gate centre service
Digital pre-check of booking, bill of lading draft, car condition report (CCR), ATLAS export declaration and dangerous goods declaration.
3.2 Gate-In
OCR gate scans the booking number, mobile scales check dimensions and weight, 360° cameras document the condition, tank ≤ 25 % / battery SOC ≤ 30 %.
(Image suggestion: Vehicle drives through OCR gate - old text: "Gate-in with camera scan")
3.3 Marshalling yard
Yard platform allocates slots according to stowage plan; sorting according to planned ramp positions.
3.4 Customs-Hold & Security
Customs checks HS code, sanctions lists and dual-use goods, VACIS X-ray scan checks prohibited contents.
3.5 Stowage plan allocation
Deck slot, weight, ramp capacity, evacuation routes - all digitally in the Port Community System.
Tip: See Checklist for RoRo shipping
3.6 Loading
Rolling vehicle drives on board via ramp, is lashed (EN 12195-1) and chocked; final photo & EDI status "Loaded on Board".
3.7 Final Stowage Check
Chief Officer checks lashing points, enters coordinates in logbook, updates Dangerous Cargo Manifest.
| Checkpoint | ✔︎/✘ |
|---|---|
| Booking confirmed, shipowner slot received | ☐ |
| CCR with VIN & photos uploaded | ☐ |
| Export declaration / T-1 created | ☐ |
| Tank ≤ 25 %, battery ≤ 30 % | ☐ |
| Original documents in the vehicle | ☐ |
| All-risk insurance taken out | ☐ |
How long does the gate-in take?
About 10-20 minutes, provided all documents are correct.
Does the tank have to be empty?
No, up to 25 % filling level permitted; above this, hazardous goods declaration if necessary.
Is a survey mandatory?
Not mandatory for standard cars, but often mandatory for high-value loads.
How do I know that my vehicle is charged?
By e-mail/EDI notification "Loaded on Board".
An efficient RoRo process in the port depends on digital pre-checking, clear slot processes and clean documentation. Those who master all seven steps save time, avoid additional costs and increase safety on board. For individual questions and binding tariffs, the ODS Orient Team available.
All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.
