Roll-on/roll-off (RoRo) shipping is a particularly efficient method of transporting vehicles and rolling cargo internationally. However, the success of a RoRo shipment does not begin in the harbour - but with precise preparation. A structured RoRo loading checklist helps to avoid typical errors and ensure a smooth process.

Why a loading checklist is essential for RoRo transports

Compared to other forms of transport, RoRo shipping relies on error-free and safe loading. Vehicles are driven directly into the ship and loaded there. Errors during preparation can lead to delays, damage or, in the worst case, rejection by the terminal.

A structured RoRo loading checklist ensures that all safety-related, technical and documentary requirements are met.

Typical errors in RoRo loading - and how to avoid them

• Insufficiently secured load in the vehicle
• Missing or invalid documents
• Technical defects on the vehicle (e.g. brakes, lighting)
• Incomplete information on dimensions and weight
• Undeclared dangerous goods or special loads

With the right planning and a standardised checklist, these risks can be effectively minimised.

The big RoRo loading checklist

Below you will find the complete checklist for safe and compliant RoRo loading. These points should be systematically checked and documented prior to transport:

This checklist should be established as an integral part of every export process.

What happens if the preparation is incomplete?

A vehicle that does not meet the requirements can be rejected by the terminal. This not only means a loss of time, but often also additional costs for return transport, storage or reworking.

In the worst-case scenario, incorrect loading can lead to accidents on board - with serious legal and financial consequences. To prevent this, all parties involved - from the haulier to the driver - should be informed about the RoRo loading checklist be informed.

Regulatory requirements and standards

Loading and securing must be carried out in accordance with international standards, in particular the IMO - CTU Code. Among other things, it defines requirements for load securing, vehicle conditions and documentation.

In addition, further specific requirements may apply depending on the port of destination or shipping company. Close coordination with the logistics partner is therefore essential.

Timing: When does the preparation begin?

Ideally, preparation for the RoRo shipment begins several days before the planned loading date. At the latest with the receipt of the Timetables preparations should start in order to meet all deadlines.

Communication with the port and the shipping company

Transparent communication with the shipping company and the terminal facilitates the entire process. In case of doubt, requirements should be actively enquired about and documented - such as the maximum permitted vehicle height, delivery times or entry requirements.

Additional information for special vehicles and project cargo

Special requirements apply to special transports - such as construction machinery, agricultural vehicles or extra-wide lorries. These should be agreed with the shipping company at an early stage and, if necessary, registered separately.

For more complex shipping projects, it is worth liaising closely with an experienced logistics partner. You can find an overview of relevant aspects at What do I need to bear in mind for a RoRo shipment?.

FAQ - Frequently asked questions about the RoRo loading checklist

What must remain in the vehicle during RoRo shipping?

Only permanently installed objects and securely fastened parts may remain in the vehicle. Loose objects should be removed or secured.

How important is the technical condition of the vehicle?

A perfect technical condition is crucial - brakes, steering and lighting in particular must be in working order for the vehicle to be driven independently on board.

Does the vehicle have to have a full tank of petrol?

No. As a rule, a maximum of ¼ to ⅛ tank filling is permitted. Exact details depend on the operator.

Who is responsible for loading?

The shipper or vehicle owner is responsible. The shipping company is only responsible for the transport on board.

Is there a template for the loading checklist?

The table presented in this article can be used as the basis for your own RoRo loading checklist and can be customised to suit your needs.

Disclaimer: All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.