{"id":1065,"date":"2025-12-30T15:29:40","date_gmt":"2025-12-30T15:29:40","guid":{"rendered":"https:\/\/odsorient.com\/?p=1065"},"modified":"2025-12-08T15:49:03","modified_gmt":"2025-12-08T15:49:03","slug":"how-to-track-your-vehicle-during-the-ro-ro-crossing-3","status":"publish","type":"post","link":"https:\/\/odsorient.com\/en\/so-trackst-du-dein-fahrzeug-waehrend-der-roro-ueberfahrt-3","title":{"rendered":"How to track your vehicle during the RORO crossing"},"content":{"rendered":"<h2 class=\"wp-block-heading\">Why tracking at RoRo is more than just \u201eship on map\u201c<\/h2>\n\n\n\n<p>RoRo (roll-on\/roll-off) is fast, robust and ideal for roadworthy vehicles. Nevertheless, some shipments feel opaque \u2013 especially when status updates are scattered across emails, portals and PDF notifications. A structured RoRo tracking system brings these pieces of the puzzle together into a clear timeline:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Milestone transparency: You always know where your vehicle is in the process \u2013 and what happens next.<\/li>\n\n\n\n<li>Proactive control: You can identify deviations such as ETD shifts at an early stage and adjust lead times and follow-up times accordingly.<\/li>\n\n\n\n<li>Clean handovers: consistent data means claims and collections are processed faster.<\/li>\n<\/ol>\n\n\n\n<p>Directly useful for planning: <a href=\"https:\/\/odsorient.com\/en\/driving-plans\/\">Timetables<\/a> and <a href=\"https:\/\/odsorient.com\/en\/what-do-i-have-to-consider-with-a-roro-shipment\/\">What do I need to bear in mind for a RoRo shipment?<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The three pillars of tracking: EDI events, ship AIS and document status<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">1) EDI\/portal events<\/h3>\n\n\n\n<p>Carriers and terminals generate standardised status messages \u2013 e.g. as EDI events such as CODECO or COARRI. The most important milestones:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Booking confirmed<\/li>\n\n\n\n<li>Doc Cut-off Met<\/li>\n\n\n\n<li>Gate-In Full (GIF)<\/li>\n\n\n\n<li>Loaded on Vessel<\/li>\n\n\n\n<li>Sailed \/ Departed<\/li>\n\n\n\n<li>Arrived<\/li>\n\n\n\n<li>Discharged<\/li>\n\n\n\n<li>Released<\/li>\n<\/ul>\n\n\n\n<p>Important: VIN, dimensions and other data must be accurate \u2013 otherwise queries or status stops will occur.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2) AIS ship position<\/h3>\n\n\n\n<p>AIS (Automatic Identification System) transmits ship positions via IMO numbers. This helps to identify ETA deviations at an early stage. AIS is regulated internationally (SOLAS). Official guidelines are provided by the <a href=\"https:\/\/www.imo.org\/en\/OurWork\/Safety\/Pages\/CTU-Code.aspx\" target=\"_blank\" rel=\"noopener\">IMO - CTU Code<\/a>.<\/p>\n\n\n\n<p>However, AIS only shows the ship, not the vehicle. Therefore, always use AIS in combination with booking events.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3) Document status<\/h3>\n\n\n\n<p>B\/L status, telex release and customs clearance are crucial. Without them, even a perfect ETA is useless \u2013 because exemption depends on them.<\/p>\n\n\n\n<p>Further information: <a href=\"https:\/\/odsorient.com\/en\/what-do-i-have-to-consider-with-a-roro-shipment\/\">What do I need to bear in mind for a RoRo shipment?<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How to set up your roro tracking system in 7 steps<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Step 1: Establish data consistency<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>VIN, dimensions, weight and recipient data must be identical across all systems.<\/li>\n\n\n\n<li>6-page photo documentation (exterior, interior, VIN) assists with gate-in and claims<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Step 2: Define relevant milestones<\/h3>\n\n\n\n<p>Set key points such as gate-in, loaded, sailed, arrived, discharged and release. Assign responsibilities.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 3: Enable notifications<\/h3>\n\n\n\n<p>Set alerts for important events \u2013 e.g. via email or app.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 4: Connect AIS vessel tracking<\/h3>\n\n\n\n<p>Look up the IMO number of the ship and enter it in the shipment file.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 5: Define B\/L workflow<\/h3>\n\n\n\n<p>Decide early on whether you will work with original B\/L or telex release. Check all fields in the B\/L draft carefully.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 6: Prepare the destination port process<\/h3>\n\n\n\n<p>Customs clearance should commence upon arrival of the event. Allow for buffer times for collection and storage.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 7: Manage deviations<\/h3>\n\n\n\n<p>Combine AIS with carrier information to respond flexibly to ETD\/ETA changes.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Table: This information should be included in every shipment file.<\/h2>\n\n\n\n<p><strong>Category \u2013 Must-have \u2013 Nice-to-have<\/strong><br>Identification \u2013 booking number, VIN, recipient \u2013 contact person, customs IDs<br>Specifications \u2013 dimensions, weight, drive type \u2013 photos, special superstructures<br>Routing \u2013 Port of departure\/destination, ETA \u2013 Alternative ETD, terminal information<br>Documents \u2013 invoice, packing list, MRN \u2013 certificate of origin, insurance policies<br>Tracking \u2013 milestones, IMO no. \u2013 notifications, escalation rules<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Reading EDI events correctly: From \u201eGate-In\u201c to \u201eRelease\u201c<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Gate-In: Vehicle accepted at the terminal<\/li>\n\n\n\n<li>Loaded on Vessel: On board the ship, sea transport begins<\/li>\n\n\n\n<li>Sailed: Departure \u2013 now prepare B\/L release<\/li>\n\n\n\n<li>Arrived: Ship at destination port<\/li>\n\n\n\n<li>Discharged: Vehicle unloaded \u2013 starting point for customs<\/li>\n\n\n\n<li>Released: Terminal releases goods for collection<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Using AIS smart: What it can do \u2013 and what it cannot do<\/h2>\n\n\n\n<p><strong>Advantages:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>live position<\/li>\n\n\n\n<li>ETA detection<\/li>\n\n\n\n<li>Course and speed visible<\/li>\n<\/ul>\n\n\n\n<p><strong>Limits:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>No vehicle reference<\/li>\n\n\n\n<li>Incomplete data in some regions<\/li>\n\n\n\n<li>Safety shutdowns possible<\/li>\n<\/ul>\n\n\n\n<p><strong>Tip:<\/strong> Always combine with EDI.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Common tracking errors \u2013 and how to avoid them<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Inconsistent data<\/strong> \u2013 VIN or dimensions may differ<\/li>\n\n\n\n<li><strong>Unclear B\/L workflow<\/strong> \u2013 leads to delays<\/li>\n\n\n\n<li><strong>AIS as the sole source<\/strong> \u2013 insufficient<\/li>\n\n\n\n<li><strong>Not gate-ready<\/strong> \u2013 e.g. empty fuel tank or missing key<\/li>\n\n\n\n<li><strong>Port of destination contact too late<\/strong> \u2013 better to take action before departure<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Mini guide: Useful notifications<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Gate-In: Start document check<\/li>\n\n\n\n<li>Sailed: Check B\/L release<\/li>\n\n\n\n<li>Arrived: Prepare customs<\/li>\n\n\n\n<li>Discharged: Coordinate collection<\/li>\n\n\n\n<li>Released: Trigger handover and transport<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Checklist: Set up your roro tracking system in an hour<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Enter booking details &amp; VIN<\/li>\n\n\n\n<li>Set relevant milestones<\/li>\n\n\n\n<li>Activate alerts<\/li>\n\n\n\n<li>Search for ship + IMO number<\/li>\n\n\n\n<li>Clarify B\/L process<\/li>\n\n\n\n<li>Prepare destination port<\/li>\n\n\n\n<li>Document fallback scenarios<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">FAQ: Frequently asked questions about the roro tracking system<\/h2>\n\n\n\n<p><strong>How often should I check the status?<\/strong><br>Alerts are sufficient for key events. In addition, check the AIS daily in case of bad weather or traffic jams.<\/p>\n\n\n\n<p><strong>Can I use a GPS tracker in my vehicle?<\/strong><br>Often not permitted. Safety and liability issues. EDI and AIS are standard.<\/p>\n\n\n\n<p><strong>Why do AIS ETA and carrier ETA sometimes not match?<\/strong><br>AIS uses course\/speed, carrier ETA is based on port windows. The latter is more reliable for pick-up planning.<\/p>\n\n\n\n<p><strong>What to do if \u201eGate-In\u201c is missing?<\/strong><br>Follow up with the freight forwarder or terminal \u2013 VIN verification or photos are often missing.<\/p>\n\n\n\n<p><strong>How much does a tracking system cost?<\/strong><br>Depending on the range of functions. Please request an individual quote for prices.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Conclusion: Transparency wins \u2013 with systems and standards<\/h2>\n\n\n\n<p>A good roro tracking system combines EDI milestones, AIS ship positions and document statuses to create a reliable timeline. This allows you to identify deviations early on, avoid demurrage charges and organise transfers efficiently. Pay attention to data quality and consistent workflows, and use the schedules provided by <a href=\"https:\/\/odsorient.com\/en\/driving-plans\/\">ODS Orient<\/a> for smooth planning.<\/p>\n\n\n\n<p>Disclaimer: All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.<\/p>","protected":false},"excerpt":{"rendered":"<p>Warum Tracking bei RoRo mehr ist als \u201eSchiff auf Karte\u201c RoRo (Roll-on\/Roll-off) ist schnell, robust und ideal f\u00fcr fahrbereite Fahrzeuge. Trotzdem f\u00fchlen sich manche Transporte intransparent an \u2013 vor allem, wenn Status-Updates verstreut in Mails, Portalen und PDF-Avisen liegen. Ein strukturiertes roro tracking system b\u00fcndelt diese Puzzleteile zu einer klaren Timeline: Direkt n\u00fctzlich f\u00fcr die [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1066,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-1065","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/posts\/1065","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/comments?post=1065"}],"version-history":[{"count":1,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/posts\/1065\/revisions"}],"predecessor-version":[{"id":1067,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/posts\/1065\/revisions\/1067"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/media\/1066"}],"wp:attachment":[{"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/media?parent=1065"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/categories?post=1065"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/tags?post=1065"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}