{"id":1036,"date":"2025-11-27T09:59:53","date_gmt":"2025-11-27T09:59:53","guid":{"rendered":"https:\/\/odsorient.com\/?p=1036"},"modified":"2025-11-12T10:03:29","modified_gmt":"2025-11-12T10:03:29","slug":"digital-ro-ro-booking-process-how-to-prepare-your-shipment-optimally-5","status":"publish","type":"post","link":"https:\/\/odsorient.com\/en\/digitaler-roro-buchungsprozess-so-bereitest-du-deine-verschiffung-optimal-vor-5","title":{"rendered":"Digital RoRo booking process - how to optimally prepare your shipment"},"content":{"rendered":"<h2 class=\"wp-block-heading\">Why book digitally?<\/h2>\n\n\n\n<p>RoRo shipping (roll-on\/roll-off) is the most efficient sea transport solution for roadworthy vehicles and machinery. Digital processes ensure fewer queries, faster slot allocation and fewer errors in data and documents. A structured digital booking process saves time and increases planning reliability.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The 9 steps in the digital RoRo process<\/h2>\n\n\n\n<p>A typical digital RoRo process is divided into the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Enquiry &amp; Routing<\/li>\n\n\n\n<li>data collection<\/li>\n\n\n\n<li>Offer &amp; booking confirmation<\/li>\n\n\n\n<li>document management<\/li>\n\n\n\n<li>Vehicle preparation<\/li>\n\n\n\n<li>Terminal gate in<\/li>\n\n\n\n<li>Loading &amp; sea transport<\/li>\n\n\n\n<li>Tracking &amp; status updates<\/li>\n\n\n\n<li>Destination port &amp; collection<\/li>\n<\/ol>\n\n\n\n<p>You can find real-time timetables here:<br><a href=\"https:\/\/odsorient.com\/en\/driving-plans\/\">Timetables<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Enquiry &amp; routing \u2013 the basis for your project<\/h2>\n\n\n\n<p>Define the port of departure and destination, as well as possible alternatives. Specify desired dates (ETD\/ETA) and allow flexibility for quick slot allocation.<\/p>\n\n\n\n<p>You can find more tips on how to prepare here:<br><a href=\"https:\/\/odsorient.com\/en\/what-do-i-have-to-consider-with-a-roro-shipment\/\">What do I need to bear in mind for a RoRo shipment?<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Data collection \u2013 no slot without complete data<\/h2>\n\n\n\n<p>Accurate data entry is crucial. Incomplete measurements or missing information will result in queries or slot loss.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Mandatory information according to shipment type<\/h3>\n\n\n\n<p><strong>Car\/Van\/SUV:<\/strong><br>VIN, make\/model, dimensions (L\/W\/H), kerb weight, drive type, roadworthiness<br>Recommended: photos (4 pages), ground clearance, special modifications<\/p>\n\n\n\n<p><strong>Truck\/articulated lorry:<\/strong><br>VIN, make\/model, dimensions, weight, battery status, functionality<br>Recommended: Structure, photos, lashing points<\/p>\n\n\n\n<p><strong>Construction machinery\/project cargo:<\/strong><br>Type\/serial number, dimensions, weight, ramp suitability<br>Recommended: Centre of gravity, drawing, load securing concept<\/p>\n\n\n\n<p><strong>Trailer:<\/strong><br>Dimensions including drawbar, weight, brakes, axles<br>Recommended: photos, lashing points, load condition<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Offer &amp; booking confirmation \u2013 realistic planning<\/h2>\n\n\n\n<p>After review, you will receive a quote with cut-offs, ETD\/ETA and terminal information. Prices depend on the route, season, dimensions and handling \u2013 please always request an individual quote.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Documents \u2013 what you need<\/h2>\n\n\n\n<p>Typical documents include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Vehicle documents or proof of ownership<\/li>\n\n\n\n<li>Commercial invoice or purchase agreement<\/li>\n\n\n\n<li>Export documents (e.g. MRN in the EU)<\/li>\n\n\n\n<li>Power of attorney (in case of representation)<\/li>\n\n\n\n<li>insurance certificate<\/li>\n\n\n\n<li>Dangerous goods documents (if applicable)<\/li>\n<\/ul>\n\n\n\n<p>Official information:<br><a href=\"https:\/\/www.imo.org\/en\/OurWork\/Safety\/Pages\/CTU-Code.aspx\" target=\"_blank\" rel=\"noopener\">IMO - CTU Code<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Vehicle preparation \u2013 avoids delays<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Clean vehicle (inside\/outside)<\/li>\n\n\n\n<li>Fuel level below 1\/4<\/li>\n\n\n\n<li>Battery charged and operational<\/li>\n\n\n\n<li>Interior empty, no personal belongings<\/li>\n\n\n\n<li>Enclose keys (main and spare)<\/li>\n\n\n\n<li>Brakes and steering in working order<\/li>\n<\/ul>\n\n\n\n<p>Further details:<br><a href=\"https:\/\/odsorient.com\/en\/what-do-i-have-to-consider-with-a-roro-shipment\/\">What do I need to bear in mind for a RoRo shipment?<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Terminal Gate In \u2013 what to expect<\/h2>\n\n\n\n<p>The following takes place at the port:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Identity verification using VIN\/booking number<\/li>\n\n\n\n<li>Inspection and report<\/li>\n\n\n\n<li>Checking fuel level, cleanliness, battery<\/li>\n\n\n\n<li>Transfer to the terminal<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Loading &amp; sea transport \u2013 safely stowed away<\/h2>\n\n\n\n<p>Your vehicle will be loaded by qualified personnel and secured in accordance with the lashing plan. The safety requirements are high \u2013 brakes, power supply and parking position must be correct.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Tracking &amp; status updates \u2013 stay informed at all times<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Booking portal or VIN\/B\/L tracking<\/li>\n\n\n\n<li>AIS tracking as a supplement to ship position<\/li>\n\n\n\n<li>Terminal notification takes priority in the event of exemption<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Destination port &amp; collection \u2013 smooth handling<\/h2>\n\n\n\n<p>Prepare import documents and observe customs regulations. Plan collection in good time and check all documents (e.g. original B\/L, telex release).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Overview of typical time slots<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>process step<\/th><th>Time window<\/th><th>Notes<\/th><\/tr><\/thead><tbody><tr><td>document cut-off<\/td><td>2\u20135 working days before ETD<\/td><td>Deviations per shipping company<\/td><\/tr><tr><td>Gate-In<\/td><td>2\u20133 working days before ETD<\/td><td>Observe slot times<\/td><\/tr><tr><td>B\/L creation<\/td><td>After the ship has departed<\/td><td>Use correction window<\/td><\/tr><tr><td>Avis destination port<\/td><td>Before ETA\/upon arrival<\/td><td>Required for import processing<\/td><\/tr><tr><td>Exemption\/collection<\/td><td>ETA up to +X days<\/td><td>Avoid demurrage charges<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Common mistakes - and how to avoid them<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Dimensions not measured precisely<\/li>\n\n\n\n<li>Missing photos<\/li>\n\n\n\n<li>Tank or battery specifications ignored<\/li>\n\n\n\n<li>Documents submitted late<\/li>\n\n\n\n<li>Timetable not currently checked<\/li>\n\n\n\n<li>Price comparisons without complete data<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Checklist \u2013 your digital RoRo quick start<\/h2>\n\n\n\n<p><strong>Before booking:<\/strong><br>\u2713 Define relationship &amp; time window<br>\u2713 Check timetables<br>\u2713 Record vehicle data<\/p>\n\n\n\n<p><strong>During the booking process:<\/strong><br>\u2713 Confirm offer<br>\u2713 Note cut-offs<br>\u2713 Prepare export documents<\/p>\n\n\n\n<p><strong>Before Gate-In:<\/strong><br>\u2713 Clean and empty the vehicle<br>\u2713 Check battery, include key<br>\u2713 Check delivery time<\/p>\n\n\n\n<p><strong>During the sea voyage:<\/strong><br>\u2713 Use tracking<br>\u2713 Optional use of AIS<\/p>\n\n\n\n<p><strong>At the destination:<\/strong><br>\u2713 Provide import documents<br>\u2713 Coordinate collection<br>\u2713 Document vehicle handover<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Further content<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/odsorient.com\/en\/what-do-i-have-to-consider-with-a-roro-shipment\/\">What do I need to bear in mind for a RoRo shipment?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/odsorient.com\/en\/driving-plans\/\">Timetables (ODS Orient)<\/a><\/li>\n<\/ul>\n\n\n\n<p><em>Note on costs: Prices depend on the project. For exact details, please request a personal quote.<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Conclusion: How to make your RoRo project plannable<\/h2>\n\n\n\n<p>With complete data, clear processes and digital tracking, RoRo shipping is efficient and transparent. Use checklists, meet deadlines \u2013 and benefit from smooth logistics.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Disclaimer<\/h2>\n\n\n\n<p>All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.<\/p>","protected":false},"excerpt":{"rendered":"<p>Warum digital buchen? Die RoRo-Verschiffung (Roll-on\/Roll-off) ist die effizienteste Seetransportl\u00f6sung f\u00fcr fahrbereite Fahrzeuge und Maschinen. Digitale Prozesse sorgen f\u00fcr weniger R\u00fcckfragen, schnellere Slot-Vergabe und reduzierte Fehler bei Daten und Dokumenten. Ein strukturierter digitaler Buchungsprozess spart Zeit und erh\u00f6ht die Planungssicherheit. Die 9 Schritte im digitalen RoRo-Prozess Ein typischer digitaler RoRo-Prozess gliedert sich in folgende Schritte: [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1037,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-1036","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/posts\/1036","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/comments?post=1036"}],"version-history":[{"count":1,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/posts\/1036\/revisions"}],"predecessor-version":[{"id":1038,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/posts\/1036\/revisions\/1038"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/media\/1037"}],"wp:attachment":[{"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/media?parent=1036"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/categories?post=1036"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/odsorient.com\/en\/wp-json\/wp\/v2\/tags?post=1036"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}