Introduction

Roll-on/roll-off (RoRo) shipping is one of the most efficient methods of transporting vehicles and machinery worldwide. But before it even gets to the harbour, the question arises: is the vehicle properly prepared? Because incorrect loading can not only cost time, but can also lead to delays or damage. Our RoRo loading checklist helps you to know all the necessary steps before shipping - compact, practical and in line with the latest 2025 logistics requirements.

What does RoRo mean and why is preparation so important?

RoRo stands for "roll-on/roll-off". Vehicles are driven onto the ship via dedicated ramps - efficiently, quickly and with minimal handling risk. The method is suitable for:

Cars, SUVs, motorhomes
Construction machinery, lorries, agricultural vehicles
Self-propelled special equipment

In order for a vehicle to be loaded onto a RoRo ship without any problems, it must fulfil certain requirements - from technical functionality to cleanliness and documentation.

Preparation is everything: the 3 phases of RoRo shipping

1. preliminary clarification & booking

Selection of the right RoRo port (e.g. Bremerhaven, Antwerp)
Checking the vehicle's roadworthiness
Coordination with the logistics service provider

🛈 Further information on route selection and planning can be found in the comprehensive Comprehensive guide to RoRo shipping for construction machinery.

2. vehicle preparation

Cleaning inside and outside
Removing unattached objects
Document review

3. delivery to the harbour

Punctual appearance at the agreed slot
Check-in with all necessary documents
Visual inspection by harbour personnel

The big RoRo loading checklist

Checkpoint
Description of the

Readiness to drive
Vehicle must be independently drivable. No starting problems or brake faults.

Tyre pressure & condition
All tyres should be intact and ready for use.

Cleanliness
Vehicle must be clean and free of mud or dirt.

Check fluid levels
Check oil, coolant, brake fluid and fuel for minimum levels.

Battery secured
Battery must be attached and functional.

Deactivate alarm system
To avoid false alarms when moving around the ship.

Key available
Enclose all keys (ignition, doors, fuel filler cap if applicable).

No personal belongings
Only solid vehicle parts permitted. No loose objects or luggage.

Windows & doors closed
Doors and windows must be completely closed.

Customs documents complete
Export documents, proof of ownership and, if applicable, export certificates must be available.

Common errors in RoRo loading

🔧 Technical defects: Vehicles that are not roadworthy are not accepted. Empty batteries also often lead to rejection.

🚫 Incorrect loading: Additional items in the vehicle will result in a delay or rejection at check-in.

📋 Missing documents: The vehicle cannot be shipped without customs documents or proof of ownership.

⏰ Delay in port: punctuality is crucial. One missed slot can delay the entire shipment.

Tips for smooth processing

Take photosDocument the condition of your vehicle on delivery - for your own protection.
Plan earlyBook your shipping date in good time, especially during seasonal peaks.
Use counselling: In case of uncertainties, specialised forwarding companies such as ODS Orient with every step.

When is special treatment necessary?

Certain vehicles or machines require special loading:

• Oversized construction machinery
• Vehicles with low ground clearance
• Machines with special superstructures

Special authorisations and special transport solutions are required here. Here, too, we offer ODS Orient customised solutions.

FAQ on the RoRo loading checklist

How must my vehicle be prepared for RoRo?
It must be roadworthy, clean, empty and in perfect technical condition. Complete documentation is also required.

Can I leave personal items in the vehicle?
No. Only fixed components of the vehicle are permitted for RoRo shipping.

What happens if my vehicle does not pass the check?
It is either rejected or has to be reworked for a fee.

How early should I be at the harbour?
1-2 hours before the agreed slot. Earlier if necessary for larger vehicles.

What documents do I need?
Proof of ownership, export documents, customs forms and, if applicable, technical documentation.

Conclusion: Error-free loading saves time, money and nerves

With well thought-out preparation and the right RoRo loading checklist, the shipment will go smoothly. From the technical inspection to compliance with customs regulations - every step counts. Place your trust in experienced partners such as ODS Orientto get your vehicle safely to its destination.

Disclaimer

All information in this article has been carefully researched but is subject to change at any time. ODS Orient accepts no liability for the topicality, accuracy and completeness of the information provided.